On approval of the rules for statistical observation in the field of healthcare, the forms of statistical recording and reporting in the field of healthcare, the procedure for their maintenance, filling out and deadlines for their submission

New Unofficial translation

Order № KR DSM-235/2020 of the Minister of Healthcare of the Republic of Kazakhstan as of December 7, 2020. It is registered with the Ministry of Justice of the Republic of Kazakhstan on December 8, 2020 under № 21735

      Unofficial translation

      In accordance with paragraph 3 of Article 75 of the Code of the Republic of Kazakhstan “On Public Health and the Healthcare System” as of July 7, 2020, subparagraph 2) of Article 4, Article 13 and subparagraph 2) of paragraph 3 of Article 16 of the Law of the Republic of Kazakhstan “On State Statistics” as of March 19, 2010, I hereby ORDER:

      1. To approve the rules for statistical observation in the field of healthcare, the forms of statistical recording and reporting in the field of healthcare, the procedure for their maintenance, filling out and deadlines for their submission in accordance with the appendix to this order.

      2. In the manner prescribed by the legislation of the Republic of Kazakhstan, the Medical Aid Department of the Ministry of Healthcare of the Republic of Kazakhstan shall ensure:

      1) the state registration of this order with the Ministry of Justice of the Republic of Kazakhstan;

      2) the posting of this order on the website of the Ministry of Healthcare of the Republic of Kazakhstan;

      3) the submission of information on the implementation of the measures provided for in subparagraphs 1) and 2) of this paragraph to the Legal Department of the Ministry of Healthcare of the Republic of Kazakhstan within ten working days of the state registration of this order with the Ministry of Justice of the Republic of Kazakhstan.

      3. Control over the execution of this order shall be entrusted to the supervising deputy minister of healthcare of the Republic of Kazakhstan.

      4. This order comes into effect ten calendar days of its first official publication.

      Minister of Healthcare of
the Republic of Kazakhstan
      A.Tsoi

      APPROVED by
the Bureau of National Statistics of
the Agency for Strategic Planning and
Reforms of the Republic of Kazakhstan

  Appendix to Order
№ KR DSM-235/2020 of the Minister of Healthcare
of the Republic of Kazakhstan as of
December 7, 2020

Rules
for statistical observation in the field of healthcare, the forms of statistical recording and reporting in the
field of healthcare, the procedure for their maintenance, filling out and deadlines for their submission
Chapter 1. General provisions

      1. These rules for statistical observation in the field of healthcare, the forms of statistical recording and reporting in the field of healthcare, the procedure for their maintenance, filling out and deadlines for their submission (hereinafter – the Rules) are developed in accordance with paragraph 3 of Article 75 of the Code of the Republic of Kazakhstan “On Public Health and the Healthcare System” as of July 7, 2020 (hereinafter – the Code), subparagraph 2) of Article 4, Article 13 and subparagraph 2) of paragraph 3 of Article 16 of the Law of the Republic of Kazakhstan “On State Statistics” as of March 19, 2010 (hereinafter – the Law) and establish the procedure for statistical observation in the field of healthcare, the forms of statistical recording and reporting in the field of healthcare, the procedure for their maintenance, filling out and deadlines for their submission.

Chapter 2.
Rules for statistical observation in the field of healthcare, the forms of statistical recording and reporting
in the field of healthcare, the procedure for their maintenance, filling out and deadlines for their submission

      2. Statistical observation in the field of healthcare is carried out in order to study the dynamics of indicators of public health and the activities of medical facilities.

      3. Forms of statistical recording and reporting in the field of healthcare, the procedure for their maintenance, filling out and deadlines for their submission are determined in accordance with subparagraph 31) of Article 7 of the Code.

      4. Statistical observation in the field of healthcare is carried out in accordance with the methodology for the formation (calculation) of health indicators approved in accordance with subparagraph 61) of Article 7 of the Code.

      5. The forms for collecting administrative data of healthcare entities generate integrated forms at the district, regional level in territorial branches of the republican state enterprise with the right of economic management “Republican e-health center” in accordance with the appendix to these rules.

      6. Territorial branches of the republican state enterprise with the right of economic management “Republican e-health center” provide forms for collecting administrative data of healthcare entities to the republican state enterprise with the right of economic management “Republican e-health center” in accordance with the appendix to these rules.

      7. The republican state enterprise with the right of economic management “Republican e-health center” accepts the forms for collecting administrative data of healthcare entities and generates integrated forms at the republican level with their subsequent submission to the Ministry of Healthcare of the Republic of Kazakhstan (hereinafter - the Ministry) in accordance with the annex to these rules.

      8. The Ministry provides forms for collecting administrative data of healthcare entities in the context of regions and integrated forms for the Republic of Kazakhstan to the Bureau of National Statistics of the Agency for Strategic Planning and Reforms of the Republic of Kazakhstan in accordance with the annex to these rules.

      9. Statistical data of the forms for collecting administrative data of healthcare entities in the context of regions and integrated forms in the Republic of Kazakhstan are used by the Ministry to calculate indicators of public health and activities of medical facilities, statistical observation in the context of regions and in the Republic of Kazakhstan in accordance with the appendix to these rules.

  Appendix
to the rules for statistical observation
in the field of healthcare, the forms of statistical
recording and reporting in the field of healthcare,
the procedure for their maintenance, filling out
and deadlines for their submission

The form for collecting administrative date (statistical reporting) “Report on the number of medical facilities”
Reporting period for “__” ______ 20____

      The administrative data form is posted on the website www.gov.kz of the Ministry of Healthcare of the Republic of Kazakhstan in the section “Statistical industry data” “Health statistics” “Statistical compilations”.

      Index of the administrative data form: 1 (RNMF)

      Frequency: annual

      The persons responsible for presenting the information:

      1. Rural medical facilities submit a report to district medical facilities until December 25 of the current year;

      2. District medical facilities submit them to regional medical facilities, medical facilities of cities of republican significance and the capital, territorial branches of the republican state enterprise with the right of economic management “Republican e-health center” until January 1 following the reporting period;

      3. Territorial branches of the republican state enterprise with the right of economic management “Republican e-health center” together with local public health authorities - to the republican state enterprise with the right of economic management “Republican e-health center” until January 5 following the reporting period;

      4. The republican state enterprise with the right of economic management “Republican e-health center” - to the Ministry of Healthcare of the Republic of Kazakhstan until January 10 following the reporting period.

      Deadline for submission: by 10 January following the reporting period

      1000 Report on the number of outpatient clinics (OC) (absolute numbers)

Regions’ names

CATO code

Line №

The number of OC both independent and those being part of united hospitals and dispensaries

independent OC, dental clinics, medical outpatient clinics, both independent and parts

Departments of OC that are parts of unites hospitals and dispensaries

А

B

C

1

2

3

4

Republic of Kazakhstan

00

01





Akmola

11

02





Aktobe

15

03





Almaty

19

04





Atyrau

23

05





West-Kazakhstan

27

06





Zhambyl

31

07





Karaganda

35

08





Kostanay

39

09





Kyzylorda

43

10





Mangystau

47

11





Pavlodar

55

12





North-Kazakhstan

59

13





Turkestan region

61

14





East-Kazakhstan

63

15





Nur-Sultan city

71

16





Almaty city

75

17





Shymkent city

79

18





      2000 Report on the number of hospitals (absolute numbers)

Regions’ names

CATO code

Line №

Hospitals

А

B

C

1

2

Republic of Kazakhstan

00

01



Akmola

11

02



Aktobe

15

03



Almaty

19

04



Atyrau

23

05



West-Kazakhstan

27

06



Zhambyl

31

07



Karaganda

35

08



Kostanay

39

09



Kyzylorda

43

10



Mangystau

47

11



Pavlodar

55

12



North-Kazakhstan

59

13



Turkestan region

61

14



East-Kazakhstan

63

15



Nur-Sultan city

71

16



Almaty city

75

17



Shymkent city

79

18



      Name ___________________________________________________________

      Address __________________________________________________________________

      Telephone ________________

      Email address ________________________

      Executed by (SNP) ___________________________________, signature ___________ telephone ______

      Head or person acting for him/her

      (SNP) _________________________________

      signature ____________________

      Stamp here _____________________

      Explanation of filling out the form for collecting administrative data (statistical recording) Report on the number of medical facilities” (1 (RNMF), frequency: annual)

      1. The report contains the following data:

      1) Information on the number of outpatient clinics both independent and being part of united hospitals and dispensaries (absolute numbers) at the end of the reporting period for the previous year;

      2) information on the number of outpatient clinics both independent and being part of united hospitals and dispensaries (absolute numbers) at the end of the reporting period for the reporting year;

      3) information on the number of hospitals (absolute numbers) at the end of the reporting period for the previous year;

      4) information on the number of hospitals (absolute numbers) at the end of the reporting period for the reporting year;

      2. In table 1000 “Report on the number of outpatient clinics (absolute numbers)”:

      1) column 1 indicates the number of independent OCs, dental clinics, medical outpatient clinics that are both independent and parts at the end of the reporting period for the previous year.

      2) column 2 indicates the number of independent OCs, dental clinics, medical outpatient clinics that are both independent and parts at the end of the reporting period for the reporting year.

      3) column 3 indicates the number of OC departments being parts of united hospitals and dispensaries at the end of the reporting period for the previous year.

      4) column 4 indicates the number of OC departments being parts of united hospitals and dispensaries at the end of the reporting period for the reporting year.

      3. In table 2000 “Report on the number of hospitals (absolute numbers)”:

      1) column 1 indicates the number of hospitals at the end of the reporting period for the previous year.

      2) column 2 indicates the number of hospitals at the end of the reporting period for the reporting year.

The form for collecting administrative date (statistical reporting) “Report on the incidence of diseases of the population”
Reporting period for “__” ______ 20____

      The administrative data form is posted on the website www.gov.kz of the Ministry of Healthcare of the Republic of Kazakhstan in the section “Statistical industry data” “Health statistics” “Statistical compilations”.

      Index of the administrative data form: 1 (RIDP)

      Frequency: annual

      The persons responsible for presenting the information:

      1. Rural medical facilities submit a report to district medical facilities until December 25 of the current year;

      2. District medical facilities submit them to regional medical facilities, medical facilities of cities of republican significance and the capital, territorial branches of the republican state enterprise with the right of economic management “Republican e-health center” until January 1 following the reporting period;

      3. Territorial branches of the republican state enterprise with the right of economic management “Republican e-health center” together with local public health authorities - to the republican state enterprise with the right of economic management “Republican e-health center” until January 5 following the reporting period;

      4. The republican state enterprise with the right of economic management “Republican e-health center” - to the Ministry of Healthcare of the Republic of Kazakhstan until January 10 following the reporting period.

      Deadline for submission: by 10 January following the reporting period

      3000 Report on the number of diseases registered with a first-ever diagnosis (absolute numbers)

Regions’ names

CATO code

Line №

Total number of diseases А00-Т98

anemia D50-D53, D55-D64

Circulatory diseases I00-I99

of which:

Hypertensive disease I10-I13

Coronary heart disease I20-I25

incl. Myocardial infarction I21-I22

А

B

C

1

2

3

4

5

6

7

8

9

10

11

12

Republic of Kazakhstan

00

01













Akmola

11

02













Aktobe

15

03













Almaty

19

04













Atyrau

23

05













West-Kazakhstan

27

06













Zhambyl

31

07













Karaganda

35

08













Kostanay

39

09













Kyzylorda

43

10













Mangystau

47

11













Pavlodar

55

12













North-Kazakhstan

59

13













Turkestan region

61

14













East-Kazakhstan

63

15













Nur-Sultan city

71

16













Almaty city

75

17













Shymkent city

79

18













      3000 Report on the number of diseases registered with a first-ever diagnosis (absolute numbers)

      (continued1)

Regions’ names

CATO code

Line №

Cerebrovascular diseases I60-I69






Diabetes mellitus E10-E11

TB A15-A19

Malignant neoplasms C00-C97

Mental and behavioral disorders F00-F09, F20-F99

Mental and behavioral disorders associated with psychoactive substances F10-F19

А

B

C

13

14

15

16

17

18

19

20

21

22

23

24

Republic of Kazakhstan

00

01













Akmola

11

02













Aktobe

15

03













Almaty

19

04













Atyrau

23

05













West-Kazakhstan

27

06













Zhambyl

31

07













Karaganda

35

08













Kostanay

39

09













Kyzylorda

43

10













Mangystau

47

11













Pavlodar

55

12













North-Kazakhstan

59

13













Turkestan region

61

14













East-Kazakhstan

63

15













Nur-Sultan city

71

16













Almaty city

75

17













Shymkent city

79

18













      3000 Report on the number of diseases registered with a first-ever diagnosis (absolute numbers)

      (continued 2)

Regions’ names

CATO code

Line №





Predominantly sexually transmitted diseases - total A50-A64

incl. syphilis A50-A53

Diseases of the musculoskeletal system and connective tissue M00-M99

Injuries and poisoning S00-T98

А

B

C

25

26

27

28

29

30

31

32

Republic of Kazakhstan

00

01









Akmola

11

02









Aktobe

15

03









Almaty

19

04









Atyrau

23

05









West-Kazakhstan

27

06









Zhambyl

31

07









Karaganda

35

08









Kostanay

39

09









Kyzylorda

43

10









Mangystau

47

11









Pavlodar

55

12









North-Kazakhstan

59

13









Turkestan region

61

14









East-Kazakhstan

63

15









Nur-Sultan city

71

16









Almaty city

75

17









Shymkent city

79

18









      Name ___________________________________________________________

      Address __________________________________________________________________

      Telephone ________________

      Email address ________________________

      Executed by (SNP) ___________________________________, signature ___________ telephone ______

      Head of person acting for him/her

      (SNP) _________________________________

      signature ____________________

      Stamp here _____________________

      Explanation of filling out the form for collecting administrative data (statistical recording) Report on main indicators of the incidence of diseases of the population” (1 (RMIIDP), frequency: annual)

      1. The report contains the following data:

      1) Information on the number of diseases registered with a first-ever diagnosis (absolute numbers) at the end of the reporting period for the previous year;

      2) information on the number of diseases registered with a first-ever diagnosis (absolute numbers) at the end of the reporting period for the reporting year;

      3) information on the number of hospitals (absolute numbers) at the end of the reporting period for the previous year;

      4) information on the number of hospitals (absolute numbers) at the end of the reporting period for the reporting year;

      2. Column 1 indicates the number of diseases in total (A00-T98) at the end of the reporting period for the previous year.

      3. Column 2 indicates the number of diseases in total (A00-T98) at the end of the reporting period for the reporting year.

      4. Column 3 indicates the number of anemia (D50-D53, D55-D6) at the end of the reporting period for the previous year.

      5. Column 4 indicates the number of anemia (D50-D53, D55-D6) at the end of the reporting period for the reporting year.

      6. Column 5 indicates the number of circulatory diseases (I00-I99) at the end of the reporting period for the previous year.

      7. Column 6 indicates the number of circulatory diseases (I00-I99) at the end of the reporting period for the reporting year.

      8. Column 7 indicates the number of hypertensive disease (I10-I13) at the end of the reporting period for the previous year.

      9. Column 8 indicates the number of hypertensive disease (I10-I13) at the end of the reporting period for the reporting year.

      10. Column 9 indicates the number of coronary heart disease (I20-I25) at the end of the reporting period for the previous year.

      11. Column 10 indicates the number of coronary heart disease (I20-I25) at the end of the reporting period for the reporting year.

      12. Column 11 indicates the number of myocardial infarction (I21-I22) at the end of the reporting period for the previous year.

      13. Column 12 indicates the number of myocardial infarction (I21-I22) at the end of the reporting period for the reporting year.

      14. Column 13 indicates the number of cerebrovascular disease (I60-I69) at the end of the reporting period for the previous year.

      15. Column 14 indicates the number of cerebrovascular disease (I60-I69) at the end of the reporting period for the reporting year.

      16. Column 15 indicates the number of cases of diabetes mellitus (E10-E11) at the end of the reporting period for the previous year.

      17. Column 16 indicates the number of cases of diabetes mellitus (E10-E11) at the end of the reporting period for the reporting year.

      18. Column 17 shall indicate the number of cases of tuberculosis (A15-A19) at the end of the reporting period for the previous year.

      19. Column 18 shall indicate the number of cases of tuberculosis (A15-A19) at the end of the reporting period for the reporting year.

      20. Column 19 shall indicate the number of malignant neoplasms (C00-C97) at the end of the reporting period for the previous year.

      21. Column 20 indicates the number of malignant neoplasms (C00-C97) at the end of the reporting period for the reporting year.

      22. Column 21 indicates the number of mental and behavioral disorders (F00-F09, F20-F99) at the end of the reporting period for the previous year.

      23. Column 22 indicates the number of mental and behavioral disorders (F00-F09, F20-F99) at the end of the reporting period for the reporting year.

      24. Column 23 indicates the number of mental and behavioral disorders associated with the use of psychoactive substances (F10-F19) at the end of the reporting period for the previous year.

      25. Column 24 indicates the number of mental and behavioral disorders associated with the use of psychoactive substances (F10-F19) at the end of the reporting period for the reporting year.

      26. Column 25 indicates the number of predominantly sexually transmitted diseases (A50-A64) at the end of the reporting period for the previous year.

      27. Column 26 indicates the number of predominantly sexually transmitted diseases (A50-A64) at the end of the reporting period for the reporting year.

      28. Column 27 indicates the number of diseases of the musculoskeletal system and connective tissue (M00-M99) at the end of the reporting period for the previous year.

      29. Column 28 indicates the number of diseases of the musculoskeletal system and connective tissue (M00-M99) at the end of the reporting period for the reporting year.

      30. Column 29 indicates the number of injuries and poisoning (S00-T98) at the end of the reporting period for the previous year.

      31. Column 30 indicates the number of injuries and poisoning (S00-T98) at the end of the reporting period for the reporting year.

The form for collecting administrative date (statistical reporting) “Report on healthcare personnel”
Reporting period for “__” ______ 20____

      The administrative data form is posted on the website www.gov.kz of the Ministry of Healthcare of the Republic of Kazakhstan in the section “Statistical industry data” “Health statistics” “Statistical compilations”.

      Index of the administrative data form: 1 (RHP)

      Frequency: annual

      The persons responsible for presenting the information:

      1. Rural medical facilities submit a report to district medical facilities until December 25 of the current year;

      2. District medical facilities submit them to regional medical facilities, medical facilities of cities of republican significance and the capital, territorial branches of the republican state enterprise with the right of economic management “Republican e-health center” until January 1 following the reporting period;

      3. Territorial branches of the republican state enterprise with the right of economic management “Republican e-health center” together with local public health authorities - to the republican state enterprise with the right of economic management “Republican e-health center” until January 5 following the reporting period;

      4. The republican state enterprise with the right of economic management “Republican e-health center” - to the Ministry of Healthcare of the Republic of Kazakhstan until January 10 following the reporting period.

      Deadline for submission: by 10 January following the reporting period

      4000 Healthcare personnel (absolute numbers)

Regions’ names

CATO code

Line №

Number of physicians (absolute number)

Number of nurses (absolute number)

А

B

C

1

2

3

4

Republic of Kazakhstan

00

01





Akmola

11

02





Aktobe

15

03





Almaty

19

04





Atyrau

23

05





West-Kazakhstan

27

06





Zhambyl

31

07





Karaganda

35

08





Kostanay

39

09





Kyzylorda

43

10





Mangystau

47

11





Pavlodar

55

12





North-Kazakhstan

59

13





Turkestan region

61

14





East-Kazakhstan

63

15





Nur-Sultan city

71

16





Almaty city

75

17





Shymkent city

79

18





      Name ___________________________________________________________

      Address __________________________________________________________________

      Telephone ________________

      Email address ________________________

      Executed by (SNP) ___________________________________, signature ___________ telephone ______

      Head of person acting for him/her
(SNP) _________________________________
signature ____________________

      Stamp here _____________________

      Explanation of filling out the form for collecting administrative data (statistical recording) “Report on healthcare personnel” (index: 1 (RHP), frequency: annual)

      1. The report contains the following data:

      1) information on the number of physicians at the end of the reporting period;

      2) information on the number of nursing specialists with higher education, nurses at the end of the reporting period;

      2. Column 1 indicates the number of physicians at the end of the reporting period for the previous year.

      3. Column 2 indicates the number of physicians at the end of the reporting period for the reporting year.

      4. Column 3 indicates the number of nursing specialists with higher education, nurses at the end of the reporting period for the previous year.

      5. Column 4 indicates the number of nursing specialists with higher education, nurses at the end of the reporting period for the reporting year.

The form for collecting administrative date (statistical reporting) “Report on maternal mortality”

Reporting period for “__” ______ 20____

      The administrative data form is posted on the website www.gov.kz of the Ministry of Healthcare of the Republic of Kazakhstan in the section “Statistical industry data” “Health statistics” “Statistical compilations”.

      Index of the administrative data form: 1 (RMM)

      Frequency: annual

      The persons responsible for presenting the information:

      1. Rural medical facilities submit a report to district medical facilities until December 25 of the current year;

      2. District medical facilities submit them to regional medical facilities, medical facilities of cities of republican significance and the capital, territorial branches of the republican state enterprise with the right of economic management “Republican e-health center” until January 1 following the reporting period;

      3. Territorial branches of the republican state enterprise with the right of economic management “Republican e-health center” together with local public health authorities - to the republican state enterprise with the right of economic management “Republican e-health center” until January 5 following the reporting period;

      4. The republican state enterprise with the right of economic management “Republican e-health center” - to the Ministry of Healthcare of the Republic of Kazakhstan until January 10 following the reporting period.

      Deadline for submission: by 10 January following the reporting period

      5000 Maternal mortality (absolute numbers)

Regions’ names

CATO code

Line №

Maternal mortality (absolute numbers)

А

B

C

1

2

Republic of Kazakhstan

00

01



Akmola

11

02



Aktobe

15

03



Almaty

19

04



Atyrau

23

05



West-Kazakhstan

27

06



Zhambyl

31

07



Karaganda

35

08



Kostanay

39

09



Kyzylorda

43

10



Mangystau

47

11



Pavlodar

55

12



North-Kazakhstan

59

13



Turkestan region

61

14



East-Kazakhstan

63

15



Nur-Sultan city

71

16



Almaty city

75

17



Shymkent city

79

18



      Name ___________________________________________________________

      Address __________________________________________________________________

      Telephone ________________

      Email address ________________________

      Executed by (SNP) ___________________________________, signature ___________ telephone ______

      Head of person acting for him/her

      (SNP) _________________________________

      signature ____________________

      Stamp here _____________________

      Explanation of filling out the form for collecting administrative data (statistical recording) “Report on maternal mortality” (index: 1 (RMM), frequency: annual)

      1. The report contains the following data:

      1) information on the number of cases of maternal deaths at the end of the reporting period for the previous year;

      2) information on the number of cases of maternal deaths at the end of the reporting period for the reporting year;

      2. Column 1 indicates the number of cases of maternal deaths at the end of the reporting period for the previous year.

      3. Column 2 indicates the number of cases of maternal deaths at the end of the reporting period for the reporting year.

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