On approval of the list of standard documents produced during the work of governmental and non- governmental organizations, specifying the storing date

Unofficial translation

Under sub-paragraph 2-3) of paragraph 2 of Article 18 of the Law of the Republic of Kazakhstan “On the National Archive Fund and Archives” I HEREBY ORDER:

Footnote. The Preamble - as reworded by Order of the Minister of Culture and Sports of the Republic of Kazakhstan № 93 dated 12.04.2022 (shall be put into effect ten calendar days after the date of its first official publication).

1. To approve the attached list of model documents produced by governmental and non-governmental organizations, specifying the storing date

2. To recognize as invalid the Order № 22 of the Minister of Culture and Sport of the Republic of Kazakhstan dated January 26, 2015 "On approval of the list of standard documents produced during the work of governmental and non-governmental organizations, specifying the storing dates (registered in the Register of State Registration of Regulatory Legal Acts № 10345, published on March 10, 2015 in "Adilet" legal information system).

3. The Department of Archives and Documentation of the Ministry of Culture and Sport of the Republic of Kazakhstan according to the Legislation shall:

1) ensure state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) within ten calendar days from the date of the State registration of this order, send its copy both in the Kazakh and Russian languages to the Republican State Enterprise on the Right of Economic Management of the "Republican Center for Legal Information" in paper and electronic form, certified by electronic digital signature of the person authorized to sign this order, for official publication inclusion in the Reference Control Bank Regulatory Legal Acts of the Republic of Kazakhstan

3) within two working days after its official publication place this order on the Internet resource of the Ministry of Culture and Sport of the Republic of Kazakhstan;

4) within ten working days after the state registration of this order submit the information to the Ministry of Justice of the Republic of Kazakhstan to the Legal Department of the Ministry of Culture and Sport of the Republic of Kazakhstan on the execution of measures provided by this paragraph.

4. Control over the execution of this order shall be entrusted to the Supervising Vice-Minister of Culture and Sport of the Republic of Kazakhstan.

5. This order shall be enforced from 1 December 2017 and from the date of its official publication.

Acting
Minister of Culture and Sport
of the Republic of Kazakhstan	A. Batalov

"AGREED" Minister of Information and Communication of the Republic of Kazakhstan ________ D. Abaev dated October , 2017		"AGREED" Deputy Prime Minister of the Republic of Kazakhstan – Minister of Agriculture of the Republic of Kazakhstan _______ А. Myrzahmetov dated November 10, 2017
"AGREED" Minister of Justice of the Republic of Kazakhstan________________ М. Beketaev dated October 23, 2017		"AGREED" General Prosecutor of the Republic of Kazakhstan________________ Zh. Asanov dated October 19, 2017
"AGREED" Minister of Education and Science of the Republic of Kazakhstan ________________ E. Sagadiev dated October 9, 2017		"AGREED" Minister of Healthcare the Republic of Kazakhstan ______________ Y. Birtanov dated October 11, 2017
"AGREED" Minister for Religious and Civil Society Affairs of the Republic of Kazakhstan _____________ N. Yermekbaev dated October 5, 2017		"AGREED" Minister of Labor and Social Protection of Population of the Republic of Kazakhstan ________________ T. Duisenova dated October 10, 2017
"AGREED" Chairman of the Supreme Court of the Republic of Kazakhstan _____________ К. Mami "___" ___________ 2017		"AGREED" Minister for Investment and Development of the Republic of Kazakhstan ___________Zh. Kasymbek dated October 13, 2017
"AGREED" Minister of Finance of the Republic of Kazakhstan_________________ B. Sultanov November 3, 2017		"AGREED" Minister of Defense of the Republic of Kazakhstan _______ S. Zhasuzakov "____"_________2017
"AGREED" Minister of Defense and Aerospace Industry of the Republic of Kazakhstan ______________ B. Atamkulov dated October 6, 2017		"AGREED" Head of State Security Service of the Republic of Kazakhstan _____________ А.Kurenbekov dated October 30, 2017
"AGREED" Chairman of the Agency of the Republic of Kazakhstan for Civil Service Affairs and Anti Corruption __________ К. Коzhamzharov dated October 20, 2017		"AGREED" President’s Affairs Administration of the Republic of Kazakhstan _______________A. Bisembaev dated November 10, 2017
"AGREED" Minister of Foreign Affairs of the Republic of Kazakhstan _________ К. Abdrahmanov dated October 16, 2017		"AGREED" The Chairman of the National Security Committee of the Republic of Kazakhstan _______________ К. Massimov dated October 5,2017
"AGREED"Minister of National Economy of the Republic of Kazakhstan ___________ T. Suleimenv dated October 31, 2017		"AGREED" Minister of Internal Affairs of the Republic of Kazakhstan _______________ К. Kassymov dated October 6, 2017
"AGREED" Minister of Energy of the Republic of Kazakhstan _____________ К. Bozumbaev dated October 16, 2017		"AGREED" Chairman of the Accounting Committee for Control over Execution of Republican Budget of the Republic of Kazakhstan ______________ Н. Abdibekov dated October 17, 2017
"AGREED" Acting Chairman of the Supreme Court of the Republic of Kazakhstan ____________ А. Rahmetulin dated October 19, 2017	"AGREED" Acting Secretary of Defense of the Republic of Kazakhstan ____________M. Maikeev dated October 27, 2017

Approved by order
of the acting
Minister of Culture and Sports
of the Republic of Kazakhstan
№ 263 dated September 29, 2017

List of standard documents originating from governmental and non-governmental organisations, with specification of the retention period

Footnote. The list - as reworded by Order of the Minister of Culture and Sports of the Republic of Kazakhstan № 184 dated 11.07.2022 (shall take effect ten calendar days after the date of its first official publication); as amended by the orders of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (shall be put into effect upon the expiration of ten calendar days after the day of its first official publication).

Paragraph number	Type of document (including electronic documents certified by electronic digital signature)	Document retention period	Note
1	2	3	4
1. Organisation of the management system 1.1. Standard-setting and regulatory activities
1	Legislative acts (laws amending and supplementing the Constitution of the Republic of Kazakhstan, constitutional laws, codes, consolidated laws, laws, resolutions of the Parliament of the Republic of Kazakhstan, resolutions of the Senate and Majilis of the Parliament of the Republic of Kazakhstan)	Constantly	Paper documents and identical electronic documents.
2	Subordinate regulations: 1) by place of adoption	Constantly	Paper documents and identical electronic documents.
2	2) by place of national registration	5 years	Electronic documents*.
3	Draft legislative and sub-legislative acts: 1) by place of drafting;	Constantly	Electronic documents*.
	2) by place of agreement;	3 years	Electronic documents*.
	3) by place of adoption	Constantly	Paper documents and identical electronic documents.
4	Plans for the preparation of draft regulations (prospective and current ones): 1) by place of approval;	5 years	Electronic documents*.
4	2) by place of drafting and approval	3 years
5	Executive Orders of the President of the Republic of Kazakhstan, Prime Minister of the Republic of Kazakhstan	Constantly	Paper documents and identical electronic documents.
6	Instructions of the President of the Republic of Kazakhstan, the Chairmen of the Chambers of the Parliament of the Republic of Kazakhstan and their deputies, the Secretary of State of the Republic of Kazakhstan, the Head of the Administration of the President of the Republic of Kazakhstan and documents for their execution (letters, certificates, conclusions and other documents): 1) at the place of development and approval;	Constantly	Paper documents and identical electronic documents. In cases where the responsible executors are all government bodies (organizations) specified in the instruction, then the documents on the execution of the instruction shall be provided to the Administration of the President of the Republic of Kazakhstan by them on paper and electronic documents identical to them.
6	2) in other organizations	Constantly	Electronic documents*
7	Instructions of the Prime Minister of the Republic of Kazakhstan, Deputy Prime Ministers of the Republic of Kazakhstan, Deputy Heads of the Administration of the President of the Republic of Kazakhstan, Head of the Government Office and his deputies and documents for their execution	Constantly	Electronic documents*.
8	Instructions from the heads of public authorities and documents on their execution	Constantly	Electronic documents*.
9	Instructions from management to structural units and documents for their execution	5 years	Electronic documents*.
10	Initiative proposals presented to public authorities, development documents	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
11	Documents on the establishment of special economic zones	Constantly	Electronic documents*.
12	Non-legal acts (orders and instructions) of the head of the organisation: 1) on main (production) activities;	Constantly	Paper documents and identical electronic documents.
	2) personnel (admission (appointment, enrolment), dismissal (expulsion), transfer, attestation, obtaining education, assigning titles (ranks), changing names (patronymics), awards, remuneration, bonuses, payments, allowances, imposing and withdrawing disciplinary sanctions discrediting the civil service);	75 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
	3) personnel (travel, leave, incentives, professional development, imposition and removal of disciplinary sanctions excluding disciplinary sanctions discrediting the civil service)	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
13	Grounds for non-legislative acts of the head of the organisation and documents thereto	1 year	Electronic documents*. Statements for non-legislative acts on personnel - in hard copy.
14	Documents on the implementation of non-legislative acts of the head of the organisation	3 years	Electronic documents*.
15	Minutes, decisions, recommendations, conclusions, transcripts (audio-visual recordings), and documents to them (certificates, conclusions, reports, and other documents): 1) meetings convened by the President of the Republic of Kazakhstan, the leadership of the Administration of the President of the Republic of Kazakhstan, meetings of consultative and advisory bodies under the President of the Republic of Kazakhstan, the Constitutional Court of the Republic of Kazakhstan, the Security Council of the Republic of Kazakhstan, the Supreme Judicial Council of the Republic of Kazakhstan, the Council for Management of the National Fund of the Republic of Kazakhstan, the Assembly of the people of Kazakhstan;	Constantly	Paper documents and identical electronic documents
	2) meetings of the Parliament of the Republic of Kazakhstan and its chambers, standing committees and commissions of the chambers of the Parliament of the Republic of Kazakhstan, consultative and advisory bodies under the Parliament of the Republic of Kazakhstan and its chambers;	Constantly	Paper documents and identical electronic documents
	3) meetings of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, the Head of the Government Office of the Republic of Kazakhstan;	Constantly	Electronic documents*.
	4) meetings of the Central Election Commission of the Republic of Kazakhstan, territorial, district and precinct election commissions;	Constantly	Paper documents and identical electronic documents
	5) meetings of republican state commissions, public councils, standing commissions, collegiums, and other consultative and advisory bodies;	Constantly	Paper documents and identical electronic documents
	6) meetings of sessions of the maslikhat and its bodies, permanent and temporary commissions of the maslikhat;	Constantly	Paper documents and identical electronic documents
	7) meetings of the Republican Budget Commission, budget commissions of the region, cities of republican significance, the capital, district (city of regional significance);	Constantly	Paper documents and identical electronic documents
	8) general meetings of shareholders, boards of directors of joint-stock companies, founders (participants) of business partnerships;	Constantly	Electronic documents*. If appropriate information systems are available.
	9) commissions, councils, collegial, executive and consultative bodies of the organization;	Constantly	Electronic documents*. If appropriate information systems are available.
	10) working groups, temporary commissions of the organization;	3 years	Electronic documents*.
	11) general meetings (conferences) of the organization’s employees;	Constantly	Electronic documents*.
	12) public hearings;	Constantly	Electronic documents*.
	13) meetings (gatherings) of citizens;	5 years ERC (Expert Review Comission)	Paper documents and identical electronic documents
	14) staff (operational) meetings with the head of the organization;	3 years ERC	Paper documents and identical electronic documents
	15) meetings of employees of structural subdivisions of the organization	Until the need passes	Electronic documents*.
16	Documents on holding international, republican, branch congresses, symposiums, congresses, conferences, meetings, seminars, contests, jubilee, celebrations and other events	Constantly	Paper documents and identical electronic documents.
17	Regulatory documents on standardization and technical regulation: 1) at the place of development and approval;	Constantly	Paper documents and identical electronic documents
17	2) in other organizations	Before replacing with new ones	Paper documents and identical electronic documents
18	Recommendations (including methodological ones), guidelines, leaflets	5 years	Electronic documents*.
19	Draft recommendations (including methodological ones) of rules, instructions, guidelines, leaflets and documents for their development	1 year	Electronic documents*.
20	Correspondence with the President of the Republic of Kazakhstan, the Chairmen of the Chambers of the Parliament of the Republic of Kazakhstan and their deputies, the State Secretary of the Republic of Kazakhstan, the Head of the Executive Office of the President of the Republic of Kazakhstan	Constantly	Paper document and identical electronic documents.
21	Correspondence with the Prime Minister of the Republic of Kazakhstan, Deputy Prime Ministers of the Republic of Kazakhstan, Deputy Heads of the Administration of the President of the Republic of Kazakhstan, Head of the Government Office and his deputies	Constantly	Electronic documents*.
22	Correspondence with higher governmental authorities, higher organisations in the main areas of activity	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
23	Correspondence with dependent (subordinate) organisations, territorial bodies and other organisations in the main areas of activity	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
24	Documents on the main activities of the organisation	10 EXPERT REVIEW COMMISSION	Electronic documents*.
25	Documents on organisational issues related to the organisation's activities	5 years	Electronic documents*.
1.2. Control
26	Schedules of inspections	3 years	Electronic documents*. Semi-annual consolidated inspection schedules – constantly.
27	Documents on the conduct and results of state control and supervision, measures to eliminate identified violations	5 years ERC	Paper documents and identical electronic documents
28	Logs, books of record (registration) of visits and inspections, audits, surveys, their decisions, determinations, prescriptions, acts, conclusions	5 years	Electronic documents*.
29	Enquiries of deputies of the Senate of the Parliament of the Republic of Kazakhstan, Majilis of the Parliament of the Republic of Kazakhstan, local representative bodies and documents on their consideration	Constantly	Electronic documents*.
30	Appeals, messages, proposals, responses and requests of individuals and legal entities, documents on their consideration	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
31	Documents on the status of work on consideration of appeals, communications, proposals, feedback and requests of individuals and legal entities	5 years	Electronic documents*.
32	Books, logs, cards (databases) of registration of reception of individuals, representatives of legal entities, registration and control of execution of appeals of individuals and legal entities	5 years	Electronic documents*. If there are appropriate information systems.
33	Documents of the ethics commissioner	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
1.3. Audit and financial control
34	Documents on the conduct, results of the state audit by the state audit and financial control authorities and measures to eliminate identified violations	Constantly	Paper documents and identical electronic documents. For internal inspections of the organisation– 5 years EXPERT REVIEW COMMISSION.
35	Criteria (system of indicators) for the activities of organisations for which their financial and accounting statements are subject to mandatory audit	Constantly	Paper documents and identical electronic documents.
36	Standards, methods of auditing 1) at the place of development and approval	Constantly	Electronic documents*.
36	2) in other organizations	Before replacing with new ones	Electronic documents*.
37	Audit service agreements	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
1.4. Organisational bases of management
38	Lists by main areas of the organisation's activities	Constantly	Electronic documents*. Held by the entity responsible for the list's maintenance. If there are appropriate information systems.
39	Documents on state (accounting) registration (re-registration), state registration of changes and additions made to the constituent documents of legal entities (decision to create an organization, application (notification) on state (accounting) registration, constituent and title documents, receipt or other document confirming payment to the budget of a fee for state (accounting) registration of legal entities, their branches (representative offices), protocols and other documents)	Constantly	Paper documents and identical electronic documents
40	Documents on deregistration of legal entities (application for deregistration, decision, document confirming the publication in official printed publications of the Ministry of Justice of information on the liquidation of legal entities, the procedure, and terms for filing claims by creditors, receipt or other document confirming payment to the budget of a registration fee for state registration of termination the activities of a legal entity, with the exception of legal entities that are small and medium-sized businesses and other documents)	Constantly	Paper documents and identical electronic documents
41	Documents on registration with the tax authority, registration and deregistration with the tax authority	5 years	Electronic documents*. After removal from the register.
42	Certificates (acts) for the right of ownership, possession, use of property, registration (re-registration) of firm names, trademarks	Constantly	Electronic documents*.
43	Correspondence on the issues of establishing ownership rights, possession, use of property of legal entities and individuals	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
44	Documents for issuing a certificate (deed) for the right of ownership, possession, use of property	Constantly	Electronic documents*.
45	Documents on fixing the boundaries of administrative-territorial units	Constantly	Paper documents and identical electronic documents.
46	List of residential areas	Constantly	Paper documents and identical electronic documents.
47	Documents on addresses assigned to newly constructed facilities	Constantly	Paper documents and identical electronic documents.
48	Charters, constituent agreements, regulations on legal entities (branches, representative offices)	Constantly	Paper documents and identical electronic documents
49	Regulations, instructions, rules (including labour regulations) of the organisation: 1) by place of development and approval;	Constantly	Paper documents and identical electronic documents.
49	2) in other organisations	5 years	Electronic documents*.
50	Provisions on collegial, consultative and advisory (expert, scientific, methodological and other) bodies of the organisation	Constantly	Paper documents and identical electronic documents. Directed for information and guidance – Until no longer needed.
51	Powers of attorney issued by the head of the organisation to represent the interests of the organisation	3 years	Paper documents and identical electronic documents. After the validity period has expired.
52	The basic structure of local public administration: 1) by place of development and signing;	Constantly	Paper document and identical electronic documents.
52	2) in other organisations	Until no longer needed	Electronic documents*.
53	Lists of public institutions, territorial bodies and subordinate organisations	Constantly	Electronic documents*.
54	Documents on improvement of the management system (plans, justifications, calculations and other documents): 1) by place of development and signing:	Constantly	Paper document and identical electronic documents.
54	2) in other organisations	Until no longer needed	Electronic documents*.
55	Organisational staffing tables and amendments thereto	Constantly	Paper documents and identical electronic documents.
56	Staffing (staffing levels of employees)	5 years	Electronic documents*.
57	Documents on the secondment of the organisation's employees	5 years	Electronic documents*.
58	Nomenclature of employees' positions	5 years	Paper document and identical electronic documents. After replacing the new one.
59	Calculations of post limits	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
60	Contracts with members of collegial, executive and other authorities of legal entities	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. Once the contract has been expired.
61	Transfer and acceptance certificates, annexes thereto, drawn up in case of change of the head of the legal entity and officials, responsible and materially liable persons	5 years	Paper documents and identical electronic documents. Upon replacement of the official, responsible, accountable and materially liable person.
62	Documents presented by structural subdivisions to the management of the legal entity	5 years	Electronic documents*.
63	Documents on administrative and organisational activities of the organisation	3 years	Electronic documents*.
64	Documents on the history of the organisation and its divisions	Constantly	Electronic documents*.
65	Licensing documents and their duplicates	5 years EXPERT REVIEW COMMISSION	Electronic documents*. Types of documents for specific areas of activities shall be specified by the laws of the Republic of Kazakhstan. After the end of the licence.
66	Databases, lists, registers, registration logs of licences, permits and notifications	Constantly	Electronic documents*. Stored by the organisation responsible for maintaining databases, lists, registers.
67	Rules for the delivery of public services	Constantly	Electronic documents*.
68	Documents on monitoring the provision of public services	10 years ERC	Electronic documents*.
69	Documents on passing accreditation	5 years EXPERT REVIEW COMMISSION	Electronic documents*. Upon termination of accreditation. Minutes, decisions – Constantly.
70	Provisions on accreditation of a legal entity engaged in certification of organisations	Constantly	Electronic documents*.
71	Logs, books of registration of issuance of accreditation documents	5 years	Electronic documents*.
72	Certification documents	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. After the validity period of the certificate has expired.
73	Documents on the conduct of conformity certification procedures and declarations of conformity	10 years	Paper documents and identical electronic documents. After the certificate expires.
74	Contracts for voluntary compliance verification	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
75	Register of issued certificates of conformity and declarations of conformity	10 years	Electronic documents*.
76	Register of holders of shares of companies, extracts from the register	Constantly	Electronic documents*.
77	Lists of security holders	Constantly	Electronic documents*.
78	Lists of affiliates	Constantly	Electronic documents*.
79	Lists of persons eligible for dividends, lists of persons entitled to participate in the General Meeting of Shareholders	Constantly	Paper documents and identical electronic documents.
80	Powers of attorney (copies of powers of attorney) for participation in the General Meeting of Shareholders	5 years	Paper documents and identical electronic documents. After attending the meeting.
81	Documents on acceptance-transfer of shares (blocks of shares)	Constantly	Paper documents and identical electronic documents.
82	Obligatory offer to acquire shares of the joint-stock company, as well as other equity securities convertible into shares of the joint-stock company with enclosed documents	5 years EXPERT REVIEW COMMISSION	Paper document and identical electronic documents. For transactions in shares and other securities owned by the state– on a constant basis as part of the integrated cases for the sale of state property.
83	Competing securities tender offer with enclosed documents	5 years EXPERT REVIEW COMMISSION	Paper document and identical electronic documents. For transactions in shares and other securities owned by the state– on a constant basis as part of the integrated cases for the sale of state property.
84	Documents on the right to demand redemption of securities	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. For transactions in shares and other securities owned by the state– on a constant basis as part of the integrated cases for the sale of state property.
85	Documents on transactions with shares and other securities	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. Those owned by the state – on a constant basis as part of the integrated cases for the sale of state property.
86	Sale and purchase agreements for shares and other securities	Constantly	Paper documents and identical electronic documents.
87	Transfer instructions confirming the transfer of a block of shares and other securities	Constantly	Paper documents and identical electronic documents.
88	Logs, books of record of transactions with shares and other securities, issuance of extracts from the list of shareholders	5 years	Electronic documents*.
89	Provisions on shared ownership	Constantly	Paper documents and identical electronic documents.
90	The issuer's reports: 1) for the 1st quarter of the fiscal (reporting) year;	Constantly	Paper documents and identical electronic documents.
90	2) for the 2nd-4th quarters of the fiscal (reporting) year	5 years	Paper documents and identical electronic documents. If there are no reports for the 1st quarter – constantly.
91	Documents on corporisation	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
92	Resolutions on the issue (additional issue) of securities, prospectuses (issue prospectuses) of securities, amendments and/or additions to resolutions on the issue (additional issue) of securities, reports on the results of the issue (additional issue) of securities	Constantly	Paper documents and identical electronic documents.
93	Messages comprising data subject to disclosure on the securities market	3 years	Electronic documents*. In case of disputes, disagreements, criminal and judicial proceedings - retained until a final decision is reached.
94	Statements of professional securities market participants on amendments to the data on the organisation and on participation in court proceedings in which the organisation acted as a defendant: 1) at the place of preparation;	Constantly	Paper documents and identical electronic documents.
94	2) at the place of submission	3 years	Paper documents and identical electronic documents.
95	Documents on bankruptcy cases	Constantly	Paper documents and identical electronic documents. The full range of document types shall be specified by the laws of the Republic of Kazakhstan. On completion, the documents shall be transferred by the liquidation commission to the archives of the liquidated organisation in the relevant state archive.
96	Rehabilitation case files	Constantly	Paper documents and identical electronic documents. The full range of document types shall be specified by the laws of the Republic of Kazakhstan.
97	Documents on the sale of property, assets of the debtor organisation	Constantly	Paper documents and identical electronic documents. Movable property (furniture, vehicles, office equipment and other property) – 5 years EXPERT REVIEW COMMISSION.
98	Documents on public-private partnerships	Constantly	Electronic documents*.
1.5. Legal support of the organisation's activities and proceedings on civil, criminal cases and cases on administrative offences
99	Documents on compliance with legislation, conflicts, disputes and other legal issues	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
100	Documents presented to law enforcement agencies, courts	5 years	Electronic documents*. After the final decision has been made.
101	Judicial acts on administrative, civil, criminal, administrative cases, and cases of administrative offenses	Constantly	A paper document and electronic documents identical to it.
102	Acts of law enforcement agencies	Constantly	Paper documents and identical electronic documents.
103	Correspondence with public authorities, courts on legal support issues	5 years	Electronic documents*.
104	Contracts, agreements on rendering legal assistance	5 years EXPERT REVIEW COMMISSION	Paper document and identical electronic documents. Once the contract, agreement has been expired.
105	Documents on legal expertise of draft legal acts	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
106	Administrative offence documents	5 years	Electronic documents*.
107	Documents on providing legal training in the organisation	3 years	Electronic documents* .
108	Documents on the organisation and status of legal work	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
109	Correspondence on legal issues and clarification of legislative norms	3 years	Electronic documents*.
110	Court case files	5 years EXPERT REVIEW COMMISSION	Electronic documents*. After the final decision has been made.
111	Documents on claims and litigation work	5 years EXPERT REVIEW COMMISSION	Electronic documents*. After the final decision has been made.
1.6. Supporting documentation and organising the storage of documents
112	Industry-specific list of documents with retention periods	Constantly	Electronic documents*.
113	Standard (exemplary) nomenclatures of cases	Constantly	Paper documents and identical electronic documents.
114	Nomenclature of the organisation's files	Constantly	Paper document and identical electronic documents. File registers of structural units - until replaced with new ones, but not earlier than 3 years after the transfer of files to a departmental (private) archive or the destruction of the files accounted for under the file registers.
115	Acts on allocation for destruction: 1) spoilt, unused copies of printed and stationery products with the image of the National Emblem of the Republic of Kazakhstan;	1 year	Paper documents and identical electronic documents.
	2) seals, stamps with the image of the National Emblem of the Republic of Kazakhstan;	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
	3) document security features	1 year	Electronic documents*.
	4) cases, logs (books) and filing cards	Constantly	Paper documents and identical electronic documents.
	5) documents and other documentary materials marked “For Official Use”, “Confidential” and unclassified ones	5 years	Paper documents and identical electronic documents.
	6) documents and other documentary materials labelled as “Of Special Importance”, “Highly Classified” and “Classified”	10 years	Paper documents and identical electronic documents.
116	Documents (correspondence, action plans, accounting, storage and handling of documents, issues of placement of secure premises and their equipment, registration and providing access and access to information of special importance, access to familiarization with documents, commissioning of secure premises) on the protection of state secrets in state and non-state organizations	5 years ERC	Paper documents and identical electronic documents. For admission and access to information of particular importance - after the dismissal of an employee. For documents on the commissioning of a secure premise - after excluding the premise from the list of secure premises
117	Documents on declassification and extension of the period of classification of carriers of information constituting state secrets	30 лет	Paper documents and identical electronic documents.
118	Documents on accounting and acceptance of confidential information holders for servicing	5 years	Paper documents and identical electronic documents. After deregistration.
119	Documents of persons who have made commitments on non-disclosure of restricted information	5 years	Paper documents and identical electronic documents. After an employee has been dismissed.
120	Documents on improving document management support, design, development, implementation, operation, maintenance, and improvement of automated systems and software products	5 years	Electronic documents*.
121	Correspondence on issues related to document management support and archival storage of documents	5 years	Electronic documents*.
122	Books, cards, registration books (electronic registration and control forms in an automated information system): 1) legislative acts and subordinate regulatory legal acts;	Constantly	Paper documents and identical electronic documents. Stored in the organization. Subject to acceptance for permanent state storage if they can be used as a scientific reference apparatus.
	2) non-regulatory legal acts (orders and instructions) of the head of the organization for the main (production) activity;	Constantly	Paper documents and identical electronic documents. Stored in the organization. Subject to acceptance for permanent state storage if they can be used as a scientific reference apparatus.
	3) non-regulatory legal acts (orders and instructions) of the head of the organization regarding personnel (on admission (appointment, enrollment), dismissal (expulsion), transfer, certification, education, assignment of titles (ranks), change of surnames (patronymics), awards, remuneration, bonuses, payments, benefits, imposition and removal of disciplinary sanctions);	75 years ERC	Electronic documents*. Stored in the organization. Subject to acceptance for permanent state storage if they are used as a scientific reference apparatus.
	4) non-regulatory legal acts (orders and instructions) of the head of the organization on personnel (business trips, vacations, promotions, advanced training, imposition and removal of disciplinary sanctions, with the exception of disciplinary sanctions that discredit the public service)	5 years ERC	Electronic documents*.
	5) incoming, outgoing, and internal documents;	5 years ERC	Electronic documents*.
	6) execution of documents;	3 years	Electronic documents*.
	7) telegrams, telephone messages, faxes, requests for negotiations;	3 years	Electronic documents*.
	8) audiovisual documents;	3 years	Electronic documents*. Stored in the organization. Subject to acceptance for permanent state storage if they are used as a scientific reference apparatus.
123	Applications for the production of printed materials, seals and stamps with the image of the National Emblem of the Republic of Kazakhstan	3 years	Electronic documents*.
124	Logs, books of accounting and issuance: 1) printed and blank products with the image of the National Emblem of the Republic of Kazakhstan;	5 years	Paper documents and identical electronic documents.
	2) seals, stamps with the image of the National Emblem of the Republic of Kazakhstan and special stamping ink;	5 years	Paper documents and identical electronic documents.
	3) fountain pens filled with special ink and other goods;	5 years	Paper documents and identical electronic documents.
	4) individual sheets, drawings, special notebooks, photographic negatives, photographic prints, magnetic tapes, film and video tapes, audio tapes	Until no longer needed	Paper documents and identical electronic documents.
125	Documents on the condition, installation, repair works of technical means and programmes	5 years	Electronic documents*.
126	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
127	Documents on categorisation of information into access categories, conditions for storage and use of information constituting a trade secret	5 years	Paper documents and identical electronic documents. After the restriction on access to information has been lifted.
128	Regulatory (administrative) and operational and technical documentation on information protection	Constantly	Paper documents and identical electronic documents.
129	Lists of restricted premises	Until no longer needed	Paper documents and identical electronic documents.
130	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
131	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
132	Register of the loss of classified documents (items) and disclosure of classified information	Constantly	Paper document and identical electronic documents.
133	Log of journals, files and finalised cases, documents received for signature by the management and distribution to the addressees	1 year	Paper document and identical electronic documents. Once all registered materials have been written off
134	Log (card) of accounting of machine data carriers	5 years	Paper document and identical electronic documents. Once the registered media have been written off
135	Register of contracts for joint and other work involving the use of information constituting state secrets	5 years	Paper document and identical electronic documents.
136	Documents on maintenance, development of information systems databases	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
137	Documents on the status of information protection in the organisation	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
138	Schemes for organising cryptographic protection of confidential information	Until no longer needed	Electronic documents*.
139	Lists of passwords for personal computers containing confidential information	Until replaced by new ones	Paper documents and identical electronic documents.
140	Acts on destruction of cryptographic information protection means and machine carriers with key information	5 years	Paper documents and identical electronic documents.
141	Lists of information backup activities	10 years EXPERT REVIEW COMMISSION	Electronic documents*.
142	Logs, record books: 1) electronic data carriers, software and hardware means of protecting information from unauthorised actions, hard disk drives designed to work with confidential information;	5 years	Paper documents and identical electronic documents.
	2) copy-by-sample accounting of cryptographic information protection equipment, operational and technical documentation and key documents;	5 years	Paper documents and identical electronic documents.
	3) loaning of files;	3 years	Paper documents and identical electronic documents.
	4) recording of readings from temperature and humidity measuring devices;	1 year	Paper documents and identical electronic documents.
	5) issuance of key carriers to cryptographic means of information protection;	5 years	Paper documents and identical electronic documents. After the key has been replaced.
	6) database replication	Until no longer needed	Paper documents and identical electronic documents.
143	Certificates of keys of electronic digital signatures	Constantly	Electronic documents*.
144	Documents on creation and cancellation of electronic digital signature	Constantly	Electronic documents*.
145	Logs (lists, registers) of records of issued registration certificates confirming compliance with the electronic digital signature	Constantly	Electronic documents*.
146	Archival records (lists of archival holdings, sheets of archival holdings, passports of departmental (private) archives of organisations, acts on allocation for destruction of documents not subject to storage, acts of acceptance-transfer for state storage and other documents)	Constantly	Paper documents and identical electronic documents. They shall be deposited permanently with the state when an organisation is dissolved without successors.
147	Case inventories: 1) of permanent storage (approved ones);	Constantly	Paper documents and identical electronic documents.
	2) personnel-wise;	3 years	Paper documents and identical electronic documents. After the files have been destroyed.
	3) temporary storage (up to 10 years);	3 years	Electronic documents*. After the files have been destroyed.
	4) of temporary storage (over 10 years)	3 years	Electronic documents*. After the files have been destroyed.
148	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
149	Records of issuance of documents and files (withdrawal of documents and files), inventories for temporary use	3 years	Paper documents and identical electronic documents. After the documents have been returned. For the acts of lending files to other organisations – 5 years EXPERT REVIEW COMMISSION.
150	Books, logs, cards, databases of registration of issuance of archival certificates, copies of archival documents, extracts from archival documents	5 years	Electronic documents.* If there are appropriate information systems.
151	Archival certificates, copies of archival documents, extracts from archival documents issued at the request of individuals and legal entities, documents thereto	5 years	Electronic documents*.
152	Books, registers of record: 1) copies of documents containing confidential information;	3 years	Paper documents and identical electronic documents. After the access restriction has been removed (unmarked).
152	2) electronic media containing information of a confidential nature	Until no longer needed	Paper documents and identical electronic documents.
2. Forecasting and planning 2.1. Forecasting
153	Documents of the State Planning System in the Republic of Kazakhstan (Development Strategy of Kazakhstan until 2050, Strategic Development Plan of the Republic of Kazakhstan for 10 years), Prognostic scheme of territorial and spatial development of the country, National Security Strategy of the Republic of Kazakhstan, Forecast of Social and Economic Development, state programmes, government programmes, strategic plans of public authorities, programmes of territorial development, development strategies of national management holdings, national holdings and national companies with state participation in the charter capital)	Constantly	Paper documents and identical electronic documents.
154	Messages of the President of the Republic of Kazakhstan, state, branch (sectoral), regional programmes, strategies, concepts of socio-economic and scientific-technical development	Constantly	Paper documents and identical electronic documents.
155	Draft messages of the President of the Republic of Kazakhstan	5 years	Electronic documents*.
156	Draft state, branch (sectoral), regional programmes, strategies, concepts of socio-economic and scientific-technical development	5 years	Electronic documents*.
157	Correspondence on development of messages of the President of the Republic of Kazakhstan, state, branch (sectoral), regional programmes, strategies, concepts of socio-economic and scientific-technical development	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
158	Action plans for implementing the messages of the President of the Republic of Kazakhstan (the Nationwide Plan of the Nation), state, branch (sectoral), regional programmes, strategies, concepts of socio-economic and scientific-technical development	Constantly	Paper documents and identical electronic documents.
159	Draft action plans to implement the messages of the President of the Republic of Kazakhstan, state, branch (sectoral), regional programmes of socio-economic and scientific-technical development	Constantly	Electronic documents*.
160	Documents on development, adjustment and implementation of state, branch (sectoral), regional programmes, strategies, concepts of socio-economic and scientific-technical development	Constantly	Paper documents and identical electronic documents.
161	Plans of socio-economic development of the Republic of Kazakhstan, regions, cities of national importance, the capital, development plans of national companies and republican state enterprises and joint-stock companies with state participation	Constantly	Paper documents and identical electronic documents.
162	Draft plans of socio-economic development of the Republic of Kazakhstan, regions, cities of national importance, the capital, draft plans of development of national companies, republican state enterprises and joint-stock companies with state participation: 1) at the place of development;	Constantly	Electronic documents*.
162	2) at the place of approval	5 years	Electronic documents*.
163	Documents on adjustment and fulfilment of strategic, operational plans of socio-economic development of the Republic of Kazakhstan, regions, cities of republican significance, capital city, development plans of national companies, republican state enterprises and joint-stock companies with state participation	Constantly	Electronic documents*.
164	Forecasts (perspective plans, programmes) of activities and development of organisations	Constantly	Electronic documents*.
165	Concepts, doctrines for the development of the industry, organisations: 1) at the place of development and approval;	Constantly	Paper documents and identical electronic documents.
165	2) at the place of approval	5 years	Electronic documents*.
166	Draft perspective plans, programmes, concepts of the organisation's development, documents thereto	10 years EXPERT REVIEW COMMISSION	Electronic documents*.
167	Memorandum of the central public authority for the next fiscal year	Constantly	Paper document and identical electronic documents.
168	Expenditure limits of budget programme administrators, limits for new initiatives	Constantly	Paper documents and identical electronic documents.
169	Correspondence on the organisation and forecasting and planning methodology	5 years	Electronic documents*.
2.2. Ongoing planning
170	Plans for economic and social development of the organisation	Constantly	Paper documents and identical electronic documents.
171	Business plans, documents thereto (feasibility studies, conclusions, calculations and other documents)	Constantly	Paper documents and identical electronic documents.
172	Annual plans of organisations, documents thereto (notes, justifications, feasibility studies and other documents): 1) in the main areas of activity for this organisation;	Constantly	Paper documents and identical electronic documents.
172	2) for activities ancillary to the organisation	5 years	Electronic documents*.
173	Draft annual plans and documents for their development	5 years	Electronic documents*.
174	State commissionings: 1) at the place of implementation;	Constantly	Paper documents and identical electronic documents. The full set of documents shall be governed by the laws of the Republic of Kazakhstan.
174	2) at the submitting organisation	5 years	Electronic documents*.
175	Plans, programmes of activities to eliminate the consequences of emergencies, natural disasters, urgent works and other directions	Constantly	Paper documents and identical electronic documents.
176	Tax planning documents	5 years	Electronic documents*.
177	Plans of structural sub-divisions of the organisation: 1) annual ones;	5 years	Electronic documents*. In the absence of consolidated annual ones – constantly.
	2) semi-annual ones;	1 year	Electronic documents*. In the absence of annual ones – сonstantly.
	3) quarterly ones;	1 year	Electronic documents*. In the absence of annual and semi-annual ones – сonstantly.
	4) monthly ones	1 year	Electronic documents*. In the absence of annual, semi-annual and quarterly ones – constantly.
178	Operational plans for all aspects of the organisation's activities	Until no longer needed	Electronic documents* .
179	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
2.3. Pricing
180	Pricing lists, pricetags, tariffs for goods, works and services	Constantly	Electronic documents*.
181	Documents on projecting, developing, adjusting and applying prices, tariffs for goods, works and services	Constantly	Electronic documents*.
182	Consolidated estimated data on the results of inspections of justification of prices, tariffs for goods, works and services for which state-regulated prices and tariffs are applied	Constantly	Electronic documents*.
183	Documents on approval of prices, tariffs for property, goods, works and services	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
184	Price agreements between producers and suppliers	5 years	Electronic documents*. After the validity period of the agreement has expired.
185	Minutes of sessions of the tariff-calculation commission	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
186	Correspondence with foreign organisations on tariffs	15 years EXPERT REVIEW COMMISSION	Electronic documents*.
187	Applications for approval of tariffs of natural monopoly entities	3 years	Electronic documents*.
188	Notifications of natural monopoly entities on tenders held and procurement of strategic goods	1 year	Electronic documents*.
189	Investment programmes of natural monopolies	3 years EXPERT REVIEW COMMISSION	Electronic documents*.
3. Financing, lending
190	Unified budget classification of the Republic of Kazakhstan	Constantly	Electronic documents*.
191	Consolidated Commitment Financing Plan, Consolidated Revenue and Payment Financing Plan	Constantly	Paper document and identical electronic documents.
192	Budget request	Constantly	Electronic documents*. If a suitable electronic system is available.
193	Budgetary programmes (sub-programmes)	Constantly	Paper documents and identical electronic documents.
194	Budgetary commitment limits	Constantly	Paper documents and identical electronic documents.
195	Individual financing plans for liabilities and payments of public institutions	Constantly	Paper documents and identical electronic documents.
196	Plans of receipts and expenditures of money from the sale of goods (works, services) by public institutions)	Constantly	Paper documents and identical electronic documents.
197	Reports on the results of monitoring the implementation of budget programmes	Constantly	Paper documents and identical electronic documents.
198	Certificates on amendments to consolidated revenue plans, consolidated financing plan for payments, consolidated financing plan for liabilities	Constantly	Paper documents and identical electronic documents.
199	Prospective fiscal plans	Constantly	Paper documents and identical electronic documents.
200	Plans (budgets) of the organisation: financial (balance of income and expenses), financing and crediting, currency, material balances, capital investments, labour and wages, use of funds of the organisation, profit, formation, distribution and use of funds of the organisation, accumulation and expenditure of working capital and others: 1) consolidated annual, annual ones;	Constantly	Paper documents and identical electronic documents.
	2) quarterly ones;	5 years	Electronic documents*. In the absence of annual ones – constantly.
	3) monthly ones	1 year	Electronic documents*. In the absence of quarterly, annual ones – constantly.
201	Draft plans (budgets) of the organisation	5 years	Electronic documents*.
202	Extracts from the relevant personal accounts, annexes to the extracts from personal accounts, reports on the status of personal accounts with the attachment of payment documents	5 years	Electronic documents*.
203	Documents on receipts to the republican or local budgets	5 years	Paper documents and identical electronic documents.
204	Documents on monitoring the quality of financial management: 1) annual ones;	Constantly	Paper documents and identical electronic documents.
204	2) quarterly ones	5 years	Electronic documents*. In the absence of annual ones – constantly.
205	Documents on the development and amendment of financial plans	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
206	Documents on long-term lending and investment activities	Constantly	Paper documents and identical electronic documents.
207	Plans (estimates) of budget investment projects of the organisation: 1) annual ones;	Constantly	Paper documents and identical electronic documents.
	2) quarterly ones;	5 years	Electronic documents*. In the absence of annual ones – constantly.
	3) monthly ones	3 years	Electronic documents*. In the absence of annual, quarterly ones – constantly.
208	Reports on the implementation of the organisation's budget investment project plans: 1) annual ones;	Constantly	Paper documents and identical electronic documents.
	2) quarterly ones;	5 years	Electronic documents*. In the absence of annual ones – constantly.
	3) monthly ones	3 years	Electronic documents*. In the absence of annual, quarterly ones – constantly.
209	Documents on allocation of additional budget investment projects and their reallocation	Constantly	Paper documents and identical electronic documents.
210	Correspondence on budget investment projects	5 years EXPERT REVIEW COMMISSION	Paper document and identical electronic documents.
211	Reports and analyses of reports on financing of budget investment projects: 1) annual ones;	Constantly	Paper documents and identical electronic documents.
211	2) quarterly ones	5 years	Electronic documents*. In the absence of annual ones – constantly.
212	Estimates for reconstruction and repair of buildings and structures	10 years	Paper documents and identical electronic documents. Estimates for the renovation and repair of buildings and monuments under state protection – constantly.
213	Treasury notices, expenditure schedules, registers of expenditure schedules	5 years	Electronic documents*.
214	Treasury permits, approvals of ministries, agencies of the Republic of Kazakhstan, lower-level manager of budget programmes, interministerial (interdepartmental) permits)	5 years	Electronic documents*.
215	Correspondence on economic regulations	5 years	Electronic documents*.
216	Financial, economic and market reviews	Constantly	Electronic documents*.
217	Annual estimates (income and expenditures) of the organisation, budgetary institution on income-generating activities, information on estimated assignments	Constantly	Paper documents and identical electronic documents. Administrative and management costs – 5 years.
218	Plans of income and financing of expenses on paid services obtained from realisation of paid services	Constantly	Paper documents and identical electronic documents.
219	Documents on financial support of all activities	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
220	Reports (analytical tables) on the implementation of plans (execution of budgets) of the organisation: financial ones, financing and crediting, currency, material balances, capital investments, labour and wages, profit, formation, distribution and use of funds of the organisation, accumulation and expenditure of working capital and others: 1) consolidated annual ones, annual ones;	Constantly	Paper documents and identical electronic documents.
	2) quarterly ones;	5 years	Electronic documents*. In the absence of annual ones – constantly.
	3) monthly ones	1 year	Electronic documents*. In the absence of annual, quarterly ones – constantly.
221	Operational reports on disbursement of republican (local) budget funds	5 years	Electronic documents*.
222	Documents on approval of major transactions by national companies, joint-stock companies with state participation	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
223	Records on the distribution of public orders (contracts): 1) at the place of an auction or a tender;	Constantly	Paper documents and identical electronic documents.
223	2) at the submitting organisation	5 years	Electronic documents*
224	Data on concluded state contracts (their modification), on the execution (termination) of state contracts	Constantly	Paper documents and identical electronic documents.
225	Documents on compliance with financial discipline (acts, notes, correspondence and other documents)	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
226	Documents on financing and improving the financing of the organisation's management apparatus	Constantly	Paper document and identical electronic documents.
227	Correspondence on changes in expenditures for maintenance of the management staff and administrative and economic needs	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
228	Documents on financing of industries, organisations and small and medium-sized enterprises	Constantly	Paper documents and identical electronic documents.
229	Documents on the formation of the organisation's funds and their expenditure	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
230	Correspondence on opening, closing, status, payment of current, settlement, budgetary accounts, cash and settlement transactions	5 years	Electronic documents*.
231	Documents on opening, closing, reissuance of settlement, current, correspondent, relevant personal accounts	3 years	Electronic documents*.
232	Correspondence with banks on unpaid invoices and on banks' refusals to pay invoices	5 years	Electronic documents*.
233	Bank account agreements	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
234	Documents on lending issues	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
235	Credit agreements, loan agreements and other debt obligations, documents confirming the granting of a credit (loan) and the debtor's fulfilment of its obligations	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. After full discharge of obligations, cancellation of debts under an obligation or other grounds.
236	Guarantee agreements executed within the framework of support measures of the special fund for private enterprise development	10 years EXPERT REVIEW COMMISSION	Electronic documents*.
237	Reports on planned loan proceeds: 1) annual ones;	5 years	Electronic documents*.
	2) quarterly ones;	3 years	Electronic documents*. In the absence of annual ones – constantly.
	3) monthly ones	1 year	Electronic documents*. In the absence of annual, quarterly ones – constantly.
238	Investment proposals: 1) accepted ones;	Constantly	Paper documents and identical electronic documents.
238	2) unaccepted ones	Until no longer needed	Electronic documents*.
239	Documents on developing public-private partnership projects, including concessions	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
240	Documents on development of budget investment projects: 1) at the place of development and approval;	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
240	2) in other organisations	Until no longer needed	Electronic documents*.
241	Documents on development of budget investments by means of formation and (or) increase of the authorised capital of a legal entity	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
242	Documents on monitoring and evaluation of the implementation of budget investment projects	Constantly	Paper documents and identical electronic documents.
243	Documents on monitoring and evaluation of the implementation of budget investments by means of formation and (or) increase of the authorised capital of a legal entity (acts, conclusions, certificates, reports and other documents)	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
244	Monitoring and evaluation documents on the implementation of public-private partnership projects, including concessions	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
245	Documents on lending and investment activities	Constantly	Paper documents and identical electronic documents.
246	Reports on the implementation of republican budget programmes for the relevant year: 1) annual ones;	Constantly	Paper documents and identical electronic documents.
	2) quarterly ones;	5 years	Electronic documents*. In the absence of annual ones – constantly.
	3) monthly ones	1 year	Electronic documents*. In the absence of annual, quarterly ones – constantly.
247	Correspondence on budget lending, status and utilisation of credit resources	5 years	Electronic documents*.
248	Correspondence on lending for investment programmes	5 years	Electronic documents*.
249	Correspondence on placement of shares, deposits	5 years	Electronic documents*.
250	Correspondence on accrual of dividends	5 years	Electronic documents*.
251	Loan applications: 1) approved ones;	5 years EXPERT REVIEW COMMISSION	Electronic documents*. After repayment of loans.
251	2) rejected ones	1 year	Electronic documents*.
252	Correspondence on obligatory reserve ratios	5 years	Electronic documents*.
253	Correspondence on clarification of the procedure for financial support of budget investments	5 years	Electronic documents *.
254	Correspondence on the utilisation of existing budget credits	5 years	Electronic documents*.
255	Reports on repayment of budget loans: 1) annual ones;	Constantly	Paper documents and identical electronic documents.
	2) quarterly ones;	3 years	Electronic documents*. In the absence of annual ones – constantly.
	3) monthly ones	1 year	Electronic documents*. In the absence of annual, quarterly ones – constantly.
4. Accounting and reporting 4.1. Financial accounting and reporting
256	Annual reports on the execution of the republican budget and local budgets	Constantly	Electronic documents*.
257	Forms (albums of forms) of unified primary documents and accounting registers	Constantly	Paper documents and identical electronic documents.
258	Accounting (financial) statements (balance sheets, profit and loss statements, reports on the targeted use of funds and other documents): 1) consolidated annual ones, annual ones;	Constantly	Paper document and identical electronic documents.
	2) semi-annual, quarterly ones;	5 years	Electronic documents*. In the absence of an annual one – constantly.
	3) monthly ones	1 year	Electronic documents*. In the absence of annual, semi-annual, quarterly one – constantly.
259	Budget reporting (balance sheets, reports, references, explanatory notes): 1) annual one;	Constantly	Paper document and identical electronic documents.
	2) quarterly one;	5 years	Electronic documents*. In the absence of an annual one – constantly.
	3) monthly one	1 year	Electronic documents*. In the absence of annual, quarterly one – constantly.
260	Reports on execution of plans of receipts and expenditures of money from sale of goods (works, services), receipts and expenditures of money from sponsorship and charitable assistance of the republican budget, execution of plans of receipts and expenditures of money from sale of goods (works, services), receipts and expenditures of money from sponsorship and charitable assistance of local budgets, accounts payable and receivable of state, republican and local budgets, achievement of direct and final indicators of budget programmes, target indicators of strategic plans of public authorities: 1) annual ones;	Constantly	Paper documents and identical electronic documents.
260	2) quarterly, semi-annual ones	5 years	Electronic documents*. In the absence of annual ones – constantly.
261	Budget reporting of organisations (on the execution of plans of receipts and expenditures of money from the sale of goods (works, services), receipts and expenditures of money from sponsorship and charitable assistance, receivables and payables): 1) annual one;	Constantly	Paper document and identical electronic documents.
261	2) quarterly, semi-annual one	5 years	Electronic documents*. In the absence of an annual – Constantly.
262	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
263	Transfer acts, separation and liquidation balance sheets, explanatory notes, annexes thereto	Constantly	Paper documents and identical electronic documents.
264	Analytical documents to the annual accounting (budgetary) statements	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
265	Documents on review and approval of annual accounting (budgetary) statements	Constantly	Paper documents and identical electronic documents.
266	Reports on the execution of estimates: 1) consolidated annual, annual ones;	Constantly	Paper documents and identical electronic documents.
266	2) quarterly ones	5 years	Electronic documents*. In the absence of annual ones – constantly.
267	Reports on subsidies, subventions received from budgets: 1) annual ones;	Constantly	Paper documents and identical electronic documents.
267	2) semi-annual, quarterly ones	5 years	Electronic documents*. In the absence of annual ones – constantly.
268	Accounting (financial) statements as per International Financial Reporting Standards or other standards	Constantly	Paper document and identical electronic documents.
269	Correspondence on accounting, budgetary accounting, preparation and presentation of accounting (financial) statements, budget reporting	5 years	Electronic documents*.
270	Accounting policy documents	5 years	Electronic documents*.
271	Accounting (budgetary) registers (book “Journal-Chapter”, journals-orders, memorial orders, journals of operations on accounts, turnover statements, cumulative statements, development tables, registers, books (cards) and other registers)	5 years	Electronic documents*. Subject to inspection (audit).
272	Synthetic, analytical, material bookkeeping accounts	5 years	Electronic documents*.
273	Primary documents and annexes thereto, which recorded the fact of business transaction and were the basis for accounting entries	5 years	Electronic documents*. Subject to inspection (audit).
274	Approved limits, payroll funds	Constantly	Paper documents and identical electronic documents.
275	Information on accounting of funds, wage limits and control over their distribution, calculations of over expenditure and wage arrears, withholding from wages, social insurance funds, payment of holiday and termination benefits	5 years	Electronic documents*.
276	Documents on mutual settlements and recalculations between organisations	5 years	Paper documents and identical electronic documents. After the settlements have been made.
277	Correspondence on the purchase of household equipment, office supplies, railway and air tickets, communication services and other administrative and business expenses	1 year	Electronic documents *.
278	Documents on financial issues of charitable activities	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
279	Documents on foreign exchange transactions (purchase, sale)	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
280	Documents on foreign exchange and conversion transactions, transactions with grants	Constantly	Paper documents and identical electronic documents.
281	Reports on payments and receipts of currency: 1) consolidated annual, annual ones;	Constantly	Paper documents and identical electronic documents.
	2) quarterly ones;	3 years	Electronic documents*. In the absence of annual ones – constantly.
	3) monthly ones	1 year	Electronic documents*. In the absence of annual, quarterly ones – constantly.
282	Operational reports on foreign currency accounts abroad	10 years	Paper documents and identical electronic documents. After closing the account.
283	Operational reports on foreign currency expenditures for foreign business trips	5 years	Electronic documents*.
284	Precious metals reports	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
285	Letters of guarantee	5 years	Electronic documents*. After the end of the guarantee period.
286	Loan disbursement and repayment correspondence	5 years	Electronic documents *. After repayment of the loan.
287	Records of receivables and payables	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
288	List of persons authorised to sign primary accounting documents	5 years	Electronic documents*. After replacing with a new one.
289	Certificates of registration with tax authorities	Constantly	Paper documents and identical electronic documents.
290	Documents on accrued and transferred amounts of taxes to the republican (local) budget, extra-budgetary funds, debts thereon	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
291	List of payments that are not subject to insurance contributions to state social funds	Constantly	Electronic documents*.
292	Documents on tax exemption, granting privileges, deferrals or refusal to pay taxes, excise and other levies	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
293	Reports to the tax authorities: 1) annual ones;	Constantly	Paper documents and identical electronic documents.
293	2) quarterly ones	5 years	Electronic documents*. In the absence of annual ones, fourth quarter - constantly
294	Documents on payment of taxes to the budget by offsets, securities	5 years	Paper documents and identical electronic documents. Upon repayment of taxes.
295	Documents on payment, exchange, acceptance-transfer of promissory notes	5 years	Paper documents and identical electronic documents.
296	Documents on additional taxation for a certain period of time due to revision of tax legislation	5 years	Electronic documents*.
297	Registers of land tax calculation	5 years	Electronic documents*.
298	Statements of account for the deduction of insurance contributions to the social health insurance fund: 1) annual ones;	Constantly	Paper documents and identical electronic documents.
298	2) quarterly ones	5 years	Electronic documents*. In the absence of annual ones – сonstantly. Cumulative total for the fourth quarter – сonstantly.
299	State and non-state insurance cash transfer reports	Constantly	Paper documents and identical electronic documents.
300	Tax declarations (calculations) of legal entities for all types of taxes	5 years EXPERT REVIEW COMMISSION	Electronic documents*. As part of the annual financial statements – сonstantly.
301	Declarations of civil servants on annual comprehensive income, assets and property	5 years	Electronic documents*.
302	Certificates of submission of declarations of annual aggregate income, assets and property by civil servants	5 years	Electronic documents*.
303	Correspondence on disagreements on taxation, excise and other levies, penalties and fines imposed on the organisation	5 years EXPERT REVIEW COMMISSION	Electronic documents *.
304	Documents on restructuring of arrears of insurance contributions	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
305	Documents on calculation of the tax base by legal entities for the tax period	5 years	Electronic documents*.
306	Books of income and expenses of organisations and individual entrepreneurs applying the simplified taxation system	Constantly	Paper documents and identical electronic documents.
307	Documents on documentary audits of financial and economic activities, control and revision work, audits, including cash audits, correctness of tax collection and other audits	5 years	Paper documents and identical electronic documents.
308	Documents on revealed facts of shortages, embezzlements, thefts	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
309	Provisions on labour remuneration and bonuses for employees	Constantly	Paper documents and identical electronic documents.
310	Documents on receipt of wages and other payments (consolidated settlement (settlement-payment), statements (tabulagrams)	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
311	Payroll statements	75 years	Paper documents and identical electronic documents.
312	Correspondence on payment of wages	5 years	Electronic documents*.
313	Documents on payment of special state and other benefits, payment of certificates of incapacity for work and material assistance	5 years	Paper documents and identical electronic documents. After the payments are discontinued.
314	Employees' writs of execution	5 years	Paper documents and identical electronic documents.
315	Documents on payment for study leave	5 years	Electronic documents*.
316	Personal accounts of shareholders	5 years	Paper documents and identical electronic documents. After the transfer of share ownership. Subject to inspection (audit).
317	Statements for dividend distribution	75 years	Paper documents and identical electronic documents.
318	Documents on maintaining the list of state property	Constantly	Paper documents and identical electronic documents.
319	Documents on the transfer of state immovable and movable property from one type of state ownership to another	Constantly	Paper documents and identical electronic documents. Lists and other documents - electronic documents.
320	Documents on inventory of assets, liabilities	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
321	Inventories of liquidation commissions	Constantly	Paper documents and identical electronic documents.
322	Documents on revaluation of fixed assets, determination of depreciation of fixed assets, assessment of the value of the organisation's property	5 years	Paper documents and identical electronic documents.
323	Documents on the sale of movable property (contracts, bids, valuation acts, correspondence and other documents)	5 years	Paper documents and identical electronic documents. After the property has been sold.
324	Documents on the sale of immovable property	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. After the property has been sold. Documents of entitlement– constantly.
325	Correspondence on division of joint property of legal entities	Constantly	Paper document and identical electronic documents.
326	Documents on the transfer of rights to movable and immovable property and transactions therewith from the former to the new title holder (from balance sheet to balance sheet), surrender, write-off of tangible assets	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. After the transfer of rights. Documents on the transfer of rights to immovable property – constantly.
327	Documents on delivery, write-off of material assets	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
328	Documents on expenditures for the acquisition of equipment, production and accommodation facilities	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
329	Contracts, agreements	5 years	Paper documents and identical electronic documents. Those not listed in paragraphs of this List. Once the contract, agreement has been expired.
330	Protocols of disagreements on contracts, treaties, agreements, contracts-intentions	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
331	Contractor agreements with legal entities	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
332	Lease agreements	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. Once the contract has been expired.
333	Rental contracts	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
334	Annuity contracts	Constantly	Paper documents and identical electronic documents.
335	Paid service contracts	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
336	Assignment agreements	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
337	Tenancy agreements, sale and purchase agreements	5 years	Paper documents and identical electronic documents. Once the contract has been expired
338	Property and civil liability insurance contracts and documents thereto	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
339	Lease agreements for the organisation's property and documents thereto	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. Once the contract has been expired.
340	Contracts on pledge of the organisation's property and documents thereto	10 years	Paper documents and identical electronic documents. Once the contract has been expired Documents on pledge of immovable property – сonstantly.
341	Transaction passports	Constantly	Paper documents and identical electronic documents.
342	Correspondence regarding the provision of paid services	5 years	Electronic documents*.
343	Documents on acceptance of work performed under treaties, contracts, agreements	5 years	Paper documents and identical electronic documents. Once the contract, agreement has been expired.
344	Agreements on full material responsibility of the materially responsible person	5 years	Paper documents and identical electronic documents. After dismissal of the materially responsible person.
345	Samples of signatures of materially responsible persons	Until no longer needed	Paper documents and identical electronic documents.
346	Books, logs, record cards: 1) securities;	Constantly	Paper documents and identical electronic documents.
	2) foreign currency receipts;	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. Subject to inspection (audit).
	3) registration of sale and purchase agreements for movable and immovable property, including shares;	Constantly	Paper documents and identical electronic documents.
	4) treaties, contracts, agreements with legal entities;	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. Once the contract, agreement has been expired.
	5) fixed assets (buildings, constructions), other property, liabilities;	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. After disposal of property, plant and equipment.
	6) contracts, acts of acceptance and transfer of property;	Constantly	Paper documents and identical electronic documents.
	7) settlements with organisations;	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
	8) cash receipts and expenditure documents (invoices, payment orders);	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
	9) redeemed tax promissory notes;	5 years	Paper documents and identical electronic documents. After repayment of the tax. Subject to inspection (audit).
	10) realisation of goods, works and services subject and not subject to value added tax;	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
	11) auxiliary, control (transport, cargo, weighing and others);	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
	12) financially liable persons;	5 years	Electronic documents*.
	13) writs of execution;	5 years	Electronic documents*.
	14) escrowed wages;	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
	15) depositors by deposit amounts;	5 years	Electronic documents*.
	16) powers of attorney	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
347	Programmes, guidelines for the organisation and implementation of automated accounting and reporting systems	10 years EXPERT REVIEW COMMISSION	Electronic documents*.
348	Correspondence on the organisation and implementation of automated accounting and reporting systems	5 years	Electronic documents*.
4.2. Reporting, statistical recording and statistical reporting
349	The organisation's reports on the implementation of prospective (long-term) and current programmes, plans, annual plans, analyses of reports: 1) consolidated annual, annual ones;	Constantly	Paper documents and identical electronic documents.
	2) semi-annual ones;	5 years	Paper documents and identical electronic documents. In the absence of annual ones – constantly.
	3) quarterly ones;	3 years	Electronic documents*. In the absence of annual, semi-annual ones – constantly.
	4) monthly ones	1 year	Electronic documents*. In the absence of annual, semi-annual and quarterly ones– constantly.
350	Reports on assessment of implementation of state, sectoral programmes and strategic plans of the industry development: 1) consolidated annual, annual ones;	Constantly	Paper documents and identical electronic documents.
	2) semi-annual ones;	5 years	Paper documents and identical electronic documents. In the absence of annual ones – constantly.
	3) quarterly ones;	3 years	Electronic documents*. In the absence of annual and semi-annual ones – constantly.
	4) monthly ones	1 year	Electronic documents*. In the absence of annual, semi-annual and quarterly ones – constantly.
351	Reports, information and tables on public finance statistics: 1) consolidated annual, annual ones;	Constantly	Paper documents and identical electronic documents.
	2) semi-annual ones;	5 years	Electronic documents*. In the absence of annual ones – constantly.
	3) quarterly ones;	5 years	Electronic documents*. In the absence of annual, semi-annual ones – сonstantly.
	4) monthly ones	1 year	Electronic documents*. In the absence of annual, semi-annual and quarterly ones– constantly.
352	Documents on the organisation's performance	Constantly	Paper documents and identical electronic documents.
353	Statistical reports and tables on all directions and types of activities (for this organisation) and documents thereto: 1) consolidated annual, annual ones;	Constantly	Paper documents and identical electronic documents.
	2) semi-annual ones;	5 years	Electronic documents*. In the absence of annual ones – constantly.
	3) quarterly ones;	3 years	Electronic documents*. In the absence of annual and semi-annual ones – constantly
	4) monthly ones	1 year	Electronic documents*. In the absence of annual, semi-annual and quarterly ones – constantly.
354	Individual quantitative and (or) qualitative data on natural or legal person and household account data, formed by administrative sources, except for primary statistical data: 1) annual ones;	Constantly	Electronic documents*.
	2) semi-annual ones;	5 years	Electronic documents*. In the absence of annual ones – сonstantly.
	3) quarterly ones;	3 years	Electronic documents*. In the absence of annual and semi-annual ones – сonstantly.
	4) monthly ones	1 year	Electronic documents*. In the absence of annual, semi-annual and quarterly ones– сonstantly.
355	Operational statistical reports	Until no longer needed	Electronic documents*.
356	Reports on the implementation of the State Planning System in the Republic of Kazakhstan	Constantly	Paper documents and identical electronic documents.
357	Reports on the work of the organisation's structural units: 1) annual ones;	5 years	Electronic documents*.
	2) quarterly ones;	1 year	Electronic documents*.
	3) monthly ones	1 year	Electronic documents*.
358	Individual reports of the organisation's employees	1 year	Electronic documents*.
359	Logbooks of transmitted statistical data	3 years	Electronic documents*.
360	Correspondence on the compilation, submission and verification of statistical reports	5 years	Electronic documents*.
361	Forms of statistical reporting forms	Constantly	Paper documents and identical electronic documents.
5. Property relations
362	Cadastres of immovable property, natural resources, soil score maps and documents certifying the degree of value of immovable property	Constantly	Paper documents and identical electronic documents.
363	Certificates of state registration of rights to immovable property	Constantly	Paper documents and identical electronic documents.
364	Correspondence on state registration of rights to immovable property and transactions therewith	Constantly	Electronic documents*.
365	General powers of attorney for the management of assets	5 years	Paper documents and identical electronic documents. After the validity period of the power of attorney has been expired.
366	Documents on confirmation of property succession of legal entities	Constantly	Paper documents and identical electronic documents.
367	Correspondence on confirmation of property succession of legal entities	5 years	Electronic documents*.
368	Documents on transfer of property into trust management to the trustee	5 years	Paper documents and identical electronic documents. After the validity period of the power of attorney has been expired.
369	Documents on the transfer by the owner of the property into operational management, economic management of the organisation	5 years	Paper documents and identical electronic documents. After the validity period of the power of attorney has been expired.
370	Documents on the sale of property complexes to individuals and legal entities	Constantly	Paper documents and identical electronic documents.
371	Documents on state monitoring of lands	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
372	Documents on the transfer of land plots from one category to another	Constantly	Paper documents and identical electronic documents.
373	Conclusions on the possibility of acquiring land plots	Constantly	Paper documents and identical electronic documents.
374	Agreements, acts on registration of land plots into ownership and/or land use and documents thereto	Constantly	Paper documents and identical electronic documents.
375	Household books and alphabetical books of farms	Constantly	Paper documents and identical electronic documents.
376	Documents on forced alienation of property for state needs	Constantly	Paper documents and identical electronic documents.
377	Documents on the owner's objection to decisions on alienation of his/her property	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. After the final decision has been made.
378	Privatisation documents	Constantly	Paper documents and identical electronic documents. The full set of documents shall be governed by the laws of the Republic of Kazakhstan.
379	Programmes, plans for privatisation of republican and municipal property	Constantly	Electronic documents*.
380	Lists, acts of inventory of the enterprise subject to privatisation as a property complex	Constantly	Paper documents and identical electronic documents.
381	List of objects not subject to privatisation as part of an enterprise as a property complex	Constantly	Paper document and identical electronic documents.
382	Proposals of republican and communal organisations (enterprises) on privatisation of property	Constantly	Paper documents and identical electronic documents.
383	Logs of records and registration of property privatisation	Constantly	Paper documents and identical electronic documents.
384	Acts (certificates) for possession of property	Constantly	Paper documents and identical electronic documents.
385	Testaments	75 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
386	Deeds of gift of movable property	5 years	Paper documents and identical electronic documents.
387	Agreements for donation of immovable property	75 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
388	Exchange agreements	5 years	Paper documents and identical electronic documents.
389	Property valuation reports of the organisation	Constantly	Paper documents and identical electronic documents.
390	Reports on monitoring of the organisation's activities	Constantly	Paper documents and identical electronic documents.
391	Passports of buildings and structures - monuments of town-planning and architecture	Constantly	Paper documents and identical electronic documents. Others not part of the architectural monuments – 5 years EXPERT REVIEW COMMISSION. After the disposal of a building (structure).
392	Documents on purchase and sale of immovable property, transfer into republican, communal ownership	Constantly	Paper documents and identical electronic documents.
393	Documents on purchase and sale, transfer, acquisition of immovable property into the ownership of the organisation	Constantly	Paper documents and identical electronic documents.
394	Documents on conversion of premises into residential and non-residential categories	Constantly	Paper documents and identical electronic documents.
395	Documents on termination of the right of permanent and temporary use of inherited possession of land plots	Constantly	Paper documents and identical electronic documents.
396	Contracts, agreements on acceptance and lease (sublease) of immovable property and documents thereto: 1) documents on immovable and movable state property transferred into the possession and/or use of a foreign state based on an international treaty (joint documents arising from the implementation of an international treaty, protocol, order, decision, acts, inventories, correspondence and other documents)	Constantly	Paper documents and identical electronic documents. Once the contract has been expired (agreement).
397	Books, logs, cards, databases of registration of lease agreements for buildings, premises, land plots	Constantly	Paper documents and identical electronic documents. If there are appropriate information systems.
398	Documents to be submitted for bidding (auctions, tenders) for the sale and purchase of land plots, buildings and structures, other immovable property	Constantly	Paper documents and identical electronic documents.
399	Inventory of property, land plots, buildings, structures and other objects put up for bidding (auctions, tenders)	5 years	Paper document and identical electronic documents. After the bidding (auction, tender).
400	Documents on the organisation of bidding (auctions, tenders) for the sale of republican and municipal property	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
401	Minutes of bidding (auctions, tenders) for the sale and purchase of land plots, buildings, structures, other objects of republican and communal property	Constantly	Paper documents and identical electronic documents.
402	Correspondence on accounting and management of republican and communal property	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
403	Documents on privatisation of housing	Constantly	Paper documents and identical electronic documents.
404	Equipment data sheets	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. After the equipment has been written off.
6. Employment relations 6.1. Work and performance management
405	Documents on improvement of labour processes	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
406	Documents on improvement of the personnel management system	Constantly	Paper documents and identical electronic documents.
407	Documents on the professional suitability of employees	Constantly	Paper documents and identical electronic documents.
408	Documents on the organisation of work when combining professions	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
409	Documents on forecasting labour productivity improvement	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
410	Collective bargaining agreements, agreements concluded between the parties to the social partnership	Constantly	Paper documents and identical electronic documents.
411	Documents on verification of fulfilment of the terms of collective bargaining agreements, agreements concluded between the parties to social partnership	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
412	Documents on the resolution of labour disputes by conciliation commissions	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
413	Documents on the strike movement	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
414	Documents on transferring employees to a reduced working day or working week	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
415	Documents on labour discipline violations	3 years	Electronic documents*.
416	Documents on the accounting of working hours	3 years	Electronic documents*.
417	Timesheets (schedules), working time logs	5 years	Electronic documents*. For employees in difficult, hazardous or dangerous working environment – 75 years.
418	Analysis of labour efficiency of employees and structural units: 1) consolidated annual ones;	Constantly	Electronic documents*. In the absence of annual ones – сonstantly.
418	2) quarterly ones	3 years
419	Employee scorecards on labour efficiency and quality of work	1 year	Electronic documents*.
6.2. Labour standardisation, tariffication, remuneration of labour
420	Labour standards (norms of time, output, service, headcount, rates, rationed tasks, uniform and standard norms)	Constantly	Paper documents and identical electronic documents.
421	Production rates and prices	Constantly	Paper documents and identical electronic documents. Temporary standards of work and rates - 3 years After replacement with new ones.
422	Documents on the development of performance standards and rates	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
423	Unified Tariff and Qualification Directory of Workers and Professions, Qualification Directory of Employee Positions	Constantly	Paper document and identical electronic documents.
424	Register of political civil servant posts, categories and register of administrative civil servant posts	Constantly	Paper document and identical electronic documents.
425	Register of civil servants	Constantly	Paper document and identical electronic documents.
426	Tariff statements (lists)	15 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
427	Documents on revision and application of performance standards, rates, wage grids and rates, improvement of various forms of labour remuneration, forms of monetary allowances	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
428	Documents on compliance with labour rationing rules, on expenditure of the wage fund	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
429	Documents on labour remuneration, payment of salary and calculation of length of service to employees	5 years	Paper documents and identical electronic documents.
430	Documents on bonus payments to employees	5 years	Electronic documents*.
431	Correspondence on the formation and use of financial incentive funds	5 years	Electronic documents*.
6.3. Occupational health and safety
432	Documents on labour conditions assessment of workplaces	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. Under severe, harmful and hazardous working conditions – 75 years.
433	Acts, safety regulations, documents on their fulfilment	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
434	Comprehensive improvement plans for working conditions, occupational health and safety, sanitary and epidemiological measures and documents on their implementation	Constantly	Paper documents and identical electronic documents.
435	Documents on the findings of inspections of the implementation of labour protection agreements (acts, certificates, notes and other documents)	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
436	Documents on the conditions and use of labour of women and adolescents	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
437	List of jobs where it is prohibited to employ workers under eighteen years of age	Constantly	Paper document and identical electronic documents.
438	List of professions with harmful and (or) hazardous working conditions, heavy jobs	Constantly	Paper document and identical electronic documents.
439	Lists of employees engaged in production with harmful and (or) hazardous labour conditions, heavy work	45 years	Paper documents and identical electronic documents.
440	Documents on the causes of morbidity of employees of organisations	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
441	Acts of investigation of occupational diseases (poisonings)	5 years	Paper documents and identical electronic documents.
442	Insurance contracts for employees against accidents in the performance of their labour (official) duties	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
443	Documents on employee safety training	5 years	Electronic documents*.
444	Safety certification protocols	5 years	Electronic documents*.
445	Logs, record books (electronic databases): 1) preventive safety works;	5 years	Electronic documents*. Where appropriate databases are available.
	2) safety induction for personnel;	5 years	Electronic documents*. Where appropriate databases are available.
	3) conducting safety certification	5 years	Electronic documents*. Where appropriate databases are available.
446	Information on accidents and incidents	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. Data on accidents related with the loss of human life– сonstantly.
447	Logs of labour-related accidents and other health injuries at work	45 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
448	Documents on labour-related accidents	45 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. Associated with major material damage and loss of life – сonstantly.
449	Documents on injuries, occupational diseases (poisonings) and measures to eliminate them	10 years EXPERT REVIEW COMMISSION	Electronic documents*.
450	Documents on supplying workers and employees with special clothing and other personal protective equipment, therapeutic and preventive nutrition	3 years	Paper documents and identical electronic documents.
451	Logs of enforcement of fines orders	3 years	Electronic documents*. After payment of the last fine recorded in the logbook.
452	Logs of administrative penalties for violation of sanitary and hygienic norms and rules	3 years	Electronic documents*.
453	Correspondence on preventive and sanitary-hygienic measures, health check-ups of employees	3 years	Electronic documents*.
454	Lists of professions whose employees are subject to mandatory health check-ups	Constantly	Paper documents and identical electronic documents.
455	Questionnaires for the survey of working conditions of employees	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
7. Staffing 7.1. Employment
456	Documents on presence, movement, staffing, employment of personnel	5 years	Electronic documents*.
457	Documents on the dismissal and need for employees, job creation, gender and age structure and professional qualification composition of dismissed and required employees	5 years	Electronic documents*.
458	Documents on provision of quota of vacant jobs for vulnerable categories of persons	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
459	Proposals of organisations on the need to employ foreign workers and the volume of quotas for foreign nationals to work in the Republic of Kazakhstan	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
460	Correspondence on employment issues	5 years	Electronic documents*.
7.2. Recruitment, transfer and dismissal of employees
461	Documents on the status and review of human resources management	Constantly	Paper documents and identical electronic documents.
462	Correspondence on recruitment, verification, allocation, transfer, personnel records	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
463	Documents on the formation of the employee reserve	5 years	Electronic documents*.
464	Details of the composition of employees occupying public positions by gender, age, education, length of service for the year	Constantly	Paper documents and identical electronic documents.
465	Employer's written notifications of dismissal of employees indicating grounds, not included in personnel files	5 years	Paper documents and identical electronic documents.
466	Legal acts (regulations, instructions) on personal data of employees	Constantly	Paper documents and identical electronic documents.
467	Employment agreements, contracts	75 years	Electronic documents*. If appropriate information systems are available.
468	Personal files (applications, autobiographies, copies and extracts from decrees, resolutions, orders, instructions, copies of personal documents, copies of pension contracts, characteristics, CVs, personnel record sheets, employment contracts, questionnaires, service lists, attestation lists and other documents): 1) political civil servants;	Constantly	Paper documents and identical electronic documents.
	2) heads of organisations of regions, cities of republican significance, capital city;	Constantly	Paper documents and identical electronic documents.
	3) employees holding the highest distinctions, honourable state and other titles, awards, academic degrees;	Constantly	Paper documents and identical electronic documents.
	4) employees, including administrative state and civil servants	75 years	Paper documents and identical electronic documents.
469	Employees' personal cards, including temporary employees	75 years	Paper documents and identical electronic documents.
470	Documents of persons not hired	until the need passes	Electronic documents*.
471	Genuine personal documents	On demand	Paper documents and identical electronic documents. Unclaimed ones - at least 50 years (unclaimed employment records - 10 years after the employee reaches the normal retirement age).
472	Documents not included in personal files (certificate of declaration submission, certificate 075, certificates from mental and drug treatment clinics)	5 years	Paper documents and identical electronic documents.
473	Applications of employees regarding consent to the processing of personal data	1 year	Paper documents and identical electronic documents.
474	Acts of acceptance and transfer of personal files of public and civil servants in case of transfer to a new position	3 years	Paper documents and identical electronic documents.
475	Minutes of meetings of competition commissions for filling vacant positions, election to the positions, and documents to them	5 years ERC	Electronic documents*.
476	Correspondence on the public and civil service	5 years	Electronic documents*.
477	Correspondence on issues related to confirmation of employees' length of service	5 years	Electronic documents*.
478	Receipt and expenditure books of labour book blanks and inserts thereto	5 years	Electronic documents*.
479	Minutes of meetings of commissions to establish the length of service of employees and documents to them	5 years	Paper documents and identical electronic documents.
480	Minutes of sessions of disciplinary commissions (councils) and documents thereto (decisions, clarifications, recommendations and other documents)	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
481	Documents on matters related to observance of requirements to the official conduct of employees and settlement of conflicts of interest (statements, protocols, notes and other documents)	5 years EXPERT REVIEW COMMISSION	Electronic documents*. After the conflict is resolved.
482	Documents on the facts of inducement of state and civil servants to commit corruption offences, on the performance by state and civil servants of other paid activities	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
483	Documents on official checks of state and civil servants	5 years ERC	Paper documents and identical electronic documents.
484	Lists (electronic databases) of: 1) engineering and technical workers with higher and secondary specialized education;	75 years	Electronic documents*. If appropriate information systems are available.
	2) young specialists with higher and secondary specialized education;	5 years	Electronic documents*.
	3) persons who have defended dissertations and received academic degrees;	5 years ERC	Electronic documents*.
	4) candidates for nomination by position;	5 years	Electronic documents*.
	5) persons who have passed certification;	3 years	Electronic document*.
	6) veterans of the Great Patriotic War and persons equated to them;	Constantly	Paper documents and identical electronic documents.
	7) persons liable for military service;	3 years	Electronic document*.
	8) awarded with state and other awards, awarded with state and other titles, prizes;	Constantly	Paper documents and identical electronic documents.
	9) employees;	75 years	Paper documents and identical electronic documents.
	10) on-the-job trainees	5 years	Electronic document*.
485	Applications for processing and obtaining foreign visas	5 years	Electronic documents*. If there are appropriate information systems.
486	Correspondence with military authorities on registration of conscription and deferment from conscription of persons liable for military duty, on military registration issues	3 years	Electronic documents*. If there are appropriate information systems.
487	Documents on the reservation of citizens in the reserve	5 years	Electronic documents*. If there are appropriate information systems.
488	Logs of inspections of the state of military registration and reservation of civilians in the reserves	5 years	Paper documents and identical electronic documents.
489	Schedules of leave	1 year	Electronic documents*.
490	Documents on bringing to account persons who violated labour discipline	3 years	Electronic documents*.
491	Books, logs, record cards (electronic databases): 1) admission, relocation (transfer), dismissal of employees;	75 years	Electronic documents*. If there are appropriate information systems.
	2) personal files, personal cards, labour agreements (contracts), labour agreements;	75 years	Electronic documents*. If there are appropriate information systems.
	3) issuance (accounting of movement) of labour books and inserts thereto;	75 years	Electronic documents*. If there are appropriate information systems.
	4) issuance of certificates on salary, length of service, place of work;	5 years	Electronic documents*.
	5) persons subject to military registration;	3 years	Electronic documents*. If there are appropriate information systems.
	6) registration of arrival and departure of employees and their family members assigned to foreign representative offices and institutions of the Republic of Kazakhstan, international organisations;	5 years	Electronic documents*. If there are appropriate information systems.
7.3. Establishing the qualifications of employees
492	Minutes of meetings, resolutions (decisions) of attestation, qualification, tariff commissions and documents thereto	15 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. At enterprises with heavy, harmful and hazardous labour conditions – 75 years EXPERT REVIEW COMMISSION.
493	Qualification criteria	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
494	Documents on determination (evaluation) of professional qualities, capabilities of employees	5 years	Electronic documents*.
495	Correspondence on certification, qualification examinations	5 years	Electronic documents*.
496	Lists of members of attestation, qualification and tariff commissions	5 years	Electronic documents*.
497	Documents on tariffication of personnel	75 years	Paper documents and identical electronic documents.
498	Final summaries, data, statements of attestation, qualification examinations	5 years	Electronic documents*.
499	Logs of issuing diplomas, licences, certificates of qualification category assignment	5 years	Electronic documents*.
500	Schedules of certification and qualification programmes	1 year	Electronic documents*.
7.4. Professional training and advanced training of employees
501	Documents on training, retraining, second profession training, professional development of the organisation's employees	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
502	Model educational programmes (long-term and target programmes)	Constantly	Paper documents and identical electronic documents.
503	Curricula, programmes, assignments, teaching and learning aids, lists of recommended textbooks, methodological and teaching aids, educational films	Constantly	Paper documents and identical electronic documents.
504	Term papers and control works of students of educational institutions (organisations) providing advanced training for employees	1 year	Electronic documents*. If there are appropriate information systems.
505	Correspondence on the organisation of work of educational institutions (organisations) providing advanced training for employees	3 years	Electronic documents*.
506	Documents on the equipment of training laboratories, classrooms, workshops, provision of training programmes, educational and methodical literature and training films	3 years	Electronic documents*.
507	Documents on advanced training (plans, reports, agreements on advanced training of employees, work schedules of educational institutions (organisations) providing advanced training of employees)	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
508	Record books of control works of students of educational institutions (organisations) providing advanced training for employees	3 years	Electronic documents*.
509	Books, logs (electronic databases) of records of attendance by trainees of training institutions (organisations) providing advanced training for employees	1 year	Electronic documents*. If there are appropriate information systems.
510	Time sheets for teaching staff	5 years	Electronic documents*.
511	Hourly rates of pay for teachers and counsellors	3 years	Electronic documents*. After replacement with new ones.
512	Documents on holding classes, consultations, credits	1 year	Electronic documents*.
513	Documents on the accrual of scholarships to employees in training	5 years	Electronic documents*.
514	Documents on organising and holding internships and traineeships for trainees	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
515	Documents on organising and implementing educational and industrial excursions	1 year	Electronic documents*.
516	Lists, statements of distribution by training profile of trainees of educational institutions (organisations) providing advanced training for employees	5 years	Electronic documents*. After completing the training.
517	Lists of persons graduated from educational institutions (organisations) engaged in advanced training of employees	5 years	Electronic documents*.
518	Logs of registration of issuance of certificates of graduation from educational institutions (organisations) involved in advanced training of employees	5 years	Electronic documents*.
7.5. Awarding
519	Documents on presentation for awarding state awards of the Republic of Kazakhstan, departmental awards, conferring titles, awarding prizes: 1) in awarding organizations;	Constantly	Paper documents and identical electronic documents.
519	2) in representing organizations	Constantly	Paper documents and identical electronic documents.
520	Logs (electronic databases) of records of issuance of state and departmental awards	Constantly	Electronic documents*. If there are appropriate information systems.
521	Documents confirming the right to issue certificates of participants in armed conflicts, liquidation of accidents and other emergencies	75 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
522	Petitions for issuance of duplicates of documents to state awards to replace lost ones and documents thereto	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
523	Logs (electronic databases) of records of issuance of duplicates of documents for lost state and departmental awards	Constantly	Electronic documents*. If there are appropriate information systems.
524	Correspondence on awarding employees, conferring honourable titles, awarding prizes	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
525	Minutes of conferring state and departmental awards	Constantly	Paper documents and identical electronic documents.
526	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
527	Documents on deprivation of state awards	Constantly	Paper documents and identical electronic documents.
8. Economic, scientific, cultural ties 8.1. Organisation of economic, scientific and cultural ties
528	Charters, regulations of international organisations (associations) where the organisation is a member	Constantly	Paper documents and identical electronic documents.
529	Regulatory (administrative) documents of international organisations of which the organisation is a member	Constantly	Paper documents and identical electronic documents.
530	Plans, programmes, draft agreements, protocols, decisions, records of conversations, analytical data, biographical information, notes, letters on the preparation, conduct and results of summits, forums, congresses, conferences, interstate visits of officials and delegations, elections to bodies of international organisations	Constantly	Paper documents and identical electronic documents.
531	Documents on cooperation of the Republic of Kazakhstan with foreign states, international organisations in the field of foreign policy, various areas of economy, agriculture, law, military cooperation, social sphere, humanitarian cooperation	Constantly	Paper documents and identical electronic documents.
532	Guidelines (tasks) for specialists participating in the work of international organisations (associations)	Constantly	Paper documents and identical electronic documents.
533	Documents on joining international organisations (associations) (certificates, applications, notes, correspondence and other documents)	Constantly	Paper documents and identical electronic documents.
534	Documents on the organisation of the protocol of interaction between the Republic of Kazakhstan and foreign states	Constantly	Paper documents and identical electronic documents.
535	Documents on the organisation of reception and stay of representatives of international and Kazakhstani organisations	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
536	Instructions (guidelines, assignments, recommendations) to the organisation's representatives on how to hold meetings (negotiations)	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
537	Documents on meetings (negotiations) with representatives of international and Kazakhstani organisations	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
538	Documents on the adoption of children-citizens of the Republic of Kazakhstan by foreign citizens and their consular registration	Constantly	Paper documents and identical electronic documents.
539	Documents for registration, re-registration, and destruction, as well as journals (electronic databases) for recording the issuance of diplomatic and service passports	5 years	Electronic documents*.
540	Documents on registration, issuance and prolongation of visas, issuance of legalisation certificates, request for documents	3 years	Electronic documents*.
541	Visa issuance registers (electronic databases)	3 years	Electronic documents*. If there are appropriate information systems.
542	Enquiries, notes, correspondence on consultations, signing conventions and agreements on consular matters, appointment of Consuls General (Consuls), work with diplomatic missions accredited in the Republic of Kazakhstan	10 years	Electronic documents*.
543	Analytical information, media reviews, visit schedules, accreditation, reports on the image activities of the Republic of Kazakhstan in accreditation countries	5 years ERC	Electronic documents*.
544	Airspace authorisation documents	5 years	Electronic documents*.
545	Documents on confirmation of citizenship, identity, judicial and investigative cases, interaction with Kazakh diasporas and issuance of statements, certificates, consular records (copies of personal documents, applications, petitions, decisions, protocols, notes, letters and other documents)	5 years	Paper documents and identical electronic documents.
546	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
547	Logs (electronic databases), records of visits to the organisation by representatives of international organisations	5 years	Electronic documents*. If there are appropriate information systems.
8.2. Implementation of economic, scientific and cultural relations
548	Contracts, treaties, agreements, treaties of intent for economic, scientific, cultural and other relations and documents thereto	Constantly	Paper documents and identical electronic documents.
549	Records of scientific and cultural conferences, seminars and meetings	Constantly	Paper documents and identical electronic documents.
550	Audiovisual documents on the organisation and conduct of scientific, economic, cultural and other events	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
551	Documents on preparation of contracts, agreements, treaties	10 years EXPERT REVIEW COMMISSION	Electronic documents*.
552	Documents on the feasibility of co-operation	Constantly	Paper documents and identical electronic documents.
553	Books of registration of agreements, treaties, contracts on scientific, technical, economic, cultural and other types of co-operation	Constantly	Paper documents and identical electronic documents.
554	Programmes (forecasts, plans) on economic, scientific, technical, cultural and other types of cooperation and documents on their implementation	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
555	Reports of specialists on participation in the work of international organisations	Constantly	Paper documents and identical electronic documents.
556	Correspondence on issues of foreign economic activity	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
557	Conjunctural reviews on export-import supplies	Constantly	Paper documents and identical electronic documents.
558	Correspondence on the feasibility of exports and imports	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
559	Contracts with organisations for servicing delegations travelling on foreign business trips	3 years	Electronic documents*. Once the contract has been expired.
560	Documents on training, internship of foreign experts in the Republic of Kazakhstan and Kazakhstani experts abroad	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
9. Information support 9.1. Collection (receipt), dissemination of information, marketing, advertising
561	Documents on information activities, marketing	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
562	Information (analytical) reviews on the main areas of the organisation's activities	Constantly	Electronic documents*.
563	Correspondence with mass media to cover the main activities of the organisation	5 years	Electronic documents*.
564	Correspondence on feedback and rebuttals of inaccurate information on the organisation's activities and documents thereto	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
565	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
566	Documents on the need for scientific and information resources	3 years	Electronic documents*.
567	Correspondence on the translation of foreign literature	1 year	Electronic documents*.
568	Documents on the staffing and work of the organisation's reference and information services	3 years	Electronic documents*.
569	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
570	Acts of inspection of the organisation's reference and information services	3 год	Electronic documents*. After the next inspection.
571	Acts of writing off books and periodicals	3 years	Electronic documents*. After the inspection.
572	Books, card catalogues, directories of records of materials of reference and information services of the organisation	Until no longer needed	Paper documents and identical electronic documents.
573	Contracts, agreements on informational support, exchange of information	5 years	Paper documents and identical electronic documents. Once the contract (agreement) has been expired.
574	Documents on accounting for the usage of scientific and technical data	3 years	Electronic documents*.
575	Information publications	Until no longer needed	Paper documents and identical electronic documents.
576	Articles, texts of TV and radio programmes, brochures, diagrams, photo and video documents covering the activities of the organisation	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
577	Documents on the organisation's participation in exhibitions, fairs, presentations, meetings	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
578	Logs (electronic databases) of records of exhibition tours	3 years	Electronic documents*. If there are appropriate information systems.
579	Correspondence with publishers and printers on the production of printed matter and circulation of the publication	3 years	Electronic documents*.
580	Manuscripts of famous social and political figures, workers of literature, art, culture, science, technology, production, as well as those that received public recognition and were awarded prizes	Constantly	Paper documents and identical electronic documents.
9.2. Informatisation
581	Documents on development and support of websites (web-site), web-portals (web-portal), other Internet resources	5 years EXPERT REVIEW COMMISSION	Electronic documents* .
582	Correspondence on the development of information systems	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
583	Target programmes, informatisation concepts	Constantly	Paper documents and identical electronic documents.
584	Documents to target programmes, informatisation concepts	Constantly	Electronic documents*.
585	Passports of the organisation's informatisation	Constantly	Electronic documents*.
586	Contracts for design, development, implementation, operation, maintenance, and improvement of automated systems and software products	5 years EXPERT REVIEW COMMISSION	Electronic documents*. Once the contract has been expired.
587	Correspondence on registration certificates confirming conformity of electronic digital signature	5 years	Electronic documents*.
588	Documents on registration certificates proving conformity of the electronic digital signature	Constantly	Electronic documents*.
589	Acts of commissioning of automated workstations with electronic digital signature tools	Constantly	Paper documents and identical electronic documents.
590	Acts on completion of work on installation and configuration of electronic digital signature packages	15 years EXPERT REVIEW COMMISSION	Electronic documents*.
591	Information exchange contracts, agreements	5 years	Electronic documents*. Once the contract, agreement has been expired.
592	Documents on accounting for the use of scientific and technical data	3 years	Electronic documents* .
593	Documents on issues in the field of informatisation	10 years EXPERT REVIEW COMMISSION	Electronic documents*.
594	Documents on support of the informatisation service model	5 years	Electronic documents*.
595	Documents on compliance with information security requirements for information systems	Constantly	Paper documents and identical electronic documents.
10. Procurement of goods, works and services, material, and technical support of activities 10.1. Procurement of goods, works and services
596	Annual procurement plans for goods, works and services, amendments and additions thereto	Constantly	Paper documents and identical electronic documents. In organisations purchasing goods, works and services using a special procedure – 5 years EXPERT REVIEW COMMISSION.
597	Provisional annual plans for procurement of goods, works and services	5 years	Paper documents and identical electronic documents.
598	Annual reports on the fulfilment of procurement plans for goods, works and services	Constantly	Paper documents and identical electronic documents.
599	Model competitive (tender, auction) documentation (technical specifications, information on qualifications, applications, model contracts and others) for preparation of applications and participation in tenders (tenders, auctions) for procurement of goods, works and services	Constantly	Paper document and identical electronic documents. In organisations purchasing goods, works and services using a special procedure – 5 years EXPERT REVIEW COMMISSION.
600	Competitive (tender, auction) documentation submitted by the organiser of the competition (tender, auction) to potential suppliers for participation in the competition (tender, auction) for procurement of goods, works and services (technical specification or design and estimate documentation): 1) at the organisation - the organiser of the competition (tender, auction);	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
	2) at the organisation that won the competition (tender, auction);	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
	3) at other organisations participating in a competition (tender, auction)	3 years	Electronic documents*.
601	Prescriptions, resolutions on elimination of revealed violations of the legislation of the Republic of Kazakhstan on procurement of goods, works and services and taking measures of responsibility to officials who committed violations	3 years	Electronic documents*.
602	Notifications on the facts of submission by a potential supplier of inaccurate data on qualification requirements	3 years	Electronic documents*.
603	Notifications on determination of the fact of breach by a potential supplier of the requirements of the legislation of the Republic of Kazakhstan on procurement of goods, works and services	3 years	Electronic documents*.
604	Notes to the draft tender documentation	3 years	Electronic documents*.
605	Queries for clarification of tender documentation provisions and documents on their consideration	3 years	Electronic documents*.
606	Minutes of pre-discussion of draft competitive (tender, auction) documentation and documents thereto	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
607	Minutes on the results of procurement of goods, works and services by competitive bidding and documents thereto	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
608	Expert opinions on conformity of goods, works and services to the technical specification	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
609	Documents on procurement, qualification selection of potential suppliers of goods, works and services	5 years	Electronic documents*.
610	Logs (electronic databases) of registration of: 1) persons who received the tender documentation;	5 years	Electronic documents*. If there are appropriate information systems.
	2) bids for the competition;	5 years	Electronic documents*.
	3) competitive bids;	5 years	Electronic documents*.
	4) quote submissions;	5 years	Electronic documents*.
	5) temporary transfer of bids of potential suppliers of goods, works and services to the tender commission, expert commission (expert)	5 years	Electronic documents*.
611	Minutes of sessions of the tender commission for qualification selection of potential suppliers of goods, works and services	5 years	Electronic documents*.
612	Applications, statements of potential suppliers for participation in a competition (tender) for procurement of goods, works and services: 1) the organisation-winner of the competition;	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
	2) organisations that took part in the competition;	3 years	Electronic documents*.
	3) rejected by the competitive (tender) commission	3 years	Electronic documents*.
613	Applications of potential suppliers for amendments and additions to the application for participation in a competition (tender) for procurement of goods, works and services: 1) the organisation-winner of the competition;	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
	2) organisations involved in the competition;	5 years	Electronic documents*.
	3) rejected by the competitive (tender) commission	5 years	Electronic documents*.
614	Price proposals of potential suppliers of procurement of goods, works and services: 1) the organisation-winner of the procurement;	5 years	Electronic documents*.
	2) organisations participating in the procurement or comparison of quotations;	3 years	Electronic documents*.
	3) rejected by the competitive (tender) commission, the organiser of procurement of goods, works and services;	3 years	Electronic documents*.
	4) provided after the time set in the protocol on admission to participation in procurement has expired	3 years	Electronic documents*.
615	Applications, notifications of potential suppliers on withdrawal of an application for participation in a competition (tender) for procurement of goods, works and services	3 years	Electronic documents*.
616	Notifications of refusal to purchase goods, works and services	3 years	Electronic documents*.
617	Notifications of absence of members of the competitive (tender) commission, secretary of the commission and decisions on changes in the composition of the competitive (tender) commission, change of the secretary of the commission	3 years	Electronic documents*.
618	Bank guarantees to secure fulfilment of procurement contracts	5 years	Electronic documents*. After the expiry of the contract period.
619	Notifications (announcements) on the organisation winning the competition	3 years	Electronic documents*.
620	Data on the results of procurement of goods, works and services by single-source method (direct procurement)	3 years	Electronic documents*.
621	Claims to acknowledge a potential supplier as an unfair participant in procurement of goods, works and services	3 years	Electronic documents*.
622	Bids of potential suppliers for supply of goods, works and services by single-source method	3 years	Electronic documents*.
623	Minutes on the results of procurement of goods, works and services by single-source method (direct procurement)	5 years	Electronic documents*.
624	Contracts for the procurement of goods, works and services: 1) by competitive bidding;	5 years EXPERT REVIEW COMMISSION	Electronic documents*. Once the contract has been expired.
	2) by means of a request for quotations;	5 years	Electronic documents*. Once the contract has been expired.
	3) by single-source method (direct procurement)	5 years	Electronic documents*. Once the contract has been expired.
625	Lists of qualified potential suppliers of goods, works and services, register of domestic commodity producers	Until no longer needed	Electronic documents*.
626	Applications of customers, organisers of e-procurement for registration in the e-procurement system	3 years	Electronic documents*.
627	Registration cards for potential suppliers to register in the e-procurement system	3 years	Electronic documents*.
628	Contracts on registration of potential suppliers in the e-procurement information system	5 years	Electronic documents*. Once the contract has been expired.
629	Correspondence on purchases of goods, works and services	5 years	Electronic documents*.
10.2. Supply of activities
630	Special terms of delivery of products and materials (raw materials)	Constantly	Paper documents and identical electronic documents.
631	Documents on the need (supply) for materials (raw materials), equipment, products on the issues of material and technical support of activities	5 years	Electronic documents*.
632	Contractual arrangements	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
633	Specifications for shipment and dispatch of products, materials (raw materials), equipment	5 years	Electronic documents*. Imported equipment - until end of life.
634	Customs declarations	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
635	Logs (electronic databases) of records of materials (raw materials), products and equipment sent to consumers	5 years	Electronic documents*. If there are appropriate information systems.
636	Documents on the quality of incoming (dispatched) materials (raw materials), products, equipment	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
637	Warranty coupons for products, machinery, equipment	1 year	Paper documents and identical electronic documents. After the warranty period has expired.
638	Reports on balances, receipt and consumption of materials (raw materials), products, equipment	5 years	Electronic documents*.
639	Documents on release of goods and shipment of products from warehouses	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
10.3. Organising the storage of material and property valuables
640	Warehouse stock ratios	3 years	Electronic documents*. After replacement with new ones.
641	Storage contracts	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
642	Documents on accounting of receipt, consumption, availability of materials (raw materials), products, equipment balances at warehouses, bases	5 years	Paper documents and identical electronic documents. After write-off of tangible and intangible assets (movable property). Subject to inspection (audit).
643	Documents on warehousing of material and property valuables (movable property)	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
644	Books (electronic databases) of orders for the release of goods and products from warehouses	5 years	Electronic documents*. If there are appropriate information systems.
645	Books (electronic databases) for recording and writing off containers	1 year	Electronic documents*. If there are appropriate information systems.
646	Standards of natural loss, waste products	Constantly	Paper documents and identical electronic documents.
647	Correspondence on storage organisation of material and property valuables (movable property)	3 years	Electronic documents*.
648	Permits for export (import) of goods and materials (raw materials)	3 years	Paper documents and identical electronic documents.
11. Administrative and business affairs 11.1. Compliance with internal regulations
649	Documents on breach of internal regulations	1 year	Electronic documents*.
650	Documents on issuance, loss of certificates, permits, identification cards	1 year	Electronic documents*.
651	Books (electronic databases) of registration (record of issuance) of certificates, permits, identification cards	3 years	Electronic documents*. If there are appropriate information systems.
652	Acceptance certificates for blank certificates, permits, identification cards, expenditure certificates for destruction of certificates, passes and their stubs	1 year	Paper documents and identical electronic documents.
653	One-time passes, pass stubs for access to office buildings and removal of tangible assets	1 year	Paper documents and identical electronic documents.
654	Documents on admission to office premises after working hours and on weekends	1 year	Paper documents and identical electronic documents.
11.2. Maintenance of buildings, premises
655	Documents on the protection of cultural heritage objects	Constantly	Paper documents and identical electronic documents.
656	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
657	Documents on inventory of buildings and structures	Constantly	Paper documents and identical electronic documents.
658	Correspondence with public architectural and construction inspectorates on passportisation of buildings and structures	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
659	Insurance contracts for buildings, constructions and documents thereto	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
660	Organisation location plans	3 years	Electronic documents*. After replacement with new ones.
661	Correspondence on the provision of premises to the organisation	5 years	Electronic documents*.
662	Documents on the state of buildings and premises occupied by the organisation, the need for major and current repairs	5 years	Paper documents and identical electronic documents.
663	Documents on the selection of management companies	5 years	Paper documents and identical electronic documents. After the re-election of a managing company.
664	Documents on environmental pollution by organisations	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
665	Energy supply contracts	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
666	Documents on fuel and energy resources and water supply	3 years	Electronic documents*.
667	Documents on the preparation of buildings and structures for the heating season and preventive measures against natural disasters	3 years	Electronic documents*.
668	Logs (electronic databases) of malfunctions during operation of technical equipment of premises, buildings, structures	3 years	Electronic documents*. If there are appropriate information systems.
11.3. Transport services, internal communications
669	Contracts of compulsory civil liability insurance of owners of motor vehicles and motor insurance contracts	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
670	Documents on the organisation, development, condition and operation of the various modes of transport	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
671	Correspondence on allocation and assignment of vehicles to organisations and officials	3 years	Electronic documents*.
672	Contracts for the transfer of vehicles to the materially responsible person and organisation	3 years	Paper documents and identical electronic documents. Once the contract has been expired.
673	Documents on identification of the organisation's need for vehicles	3 years	Electronic documents*.
674	Contracts for carriage of goods and hire of vehicles	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
675	Correspondence on the transportation of goods	3 years	Electronic documents*.
676	Requests for carriage of goods	1 year	Electronic documents*.
677	Terms and conditions for the transportation of goods	Constantly	Paper documents and identical electronic documents.
678	Documents on traffic safety of different types of transport	10 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
679	Logs (electronic databases) of road accident records	5 years	Electronic documents*. If there are appropriate information systems.
680	Technical specifications of vehicles	1 year	Paper documents and identical electronic documents. After vehicles have been written off.
681	Technical passports of vehicles	Prior to write-off of vehicles	Paper documents and identical electronic documents.
682	Documents on technical condition and write-off of vehicles	3 years	Paper documents and identical electronic documents. After vehicles have been written off.
683	Vehicle repair records	3 years	Electronic documents*.
684	Logs (electronic databases) of requests for repair and preventive inspection of vehicles	1 year	Electronic documents*. If there are appropriate information systems.
685	Documents on petrol, fuel and lubricants and spare parts consumption	1 year	Paper documents and identical electronic documents. After the inspection (audit) has been performed).
686	Documents on the release of vehicles on the line	1 year	Electronic documents*. After the inspection (audit) has been performed).
687	Waybills	5 years	Paper documents and identical electronic documents. Subject to inspection (audit).
688	Dispatch logs (electronic databases)	3 years	Electronic documents*. If there are appropriate information systems
689	Books, logs (electronic databases) for recording waybills	5 years	Electronic documents*. If there are appropriate information systems.
690	Documents on the development of communication facilities and their exploitation	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
691	Documents on organisation of protection of telecommunication channels and communication networks	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
692	Correspondence on the status of internal communication	5 years	Electronic documents*.
693	Permits for the installation and use of communications facilities	5 years ERC	Electronic documents*.
694	Contracts on the organization, operation, rental, and repair of internal communications	5 years	Paper documents and identical electronic documents. After the expiration of the contract.
695	Correspondence on performing works on telephonisation, radiofication, signalling and operation of internal communications of the organisation	3 years	Electronic documents*.
696	Diagrams of the organisation's internal communication lines	Until replaced by new ones	Paper documents and identical electronic documents.
697	Acts of commissioning of communication lines	1 year	Paper documents and identical electronic documents. After removal of the lines of communication.
698	Records of damage records, technical inspection and repair of communications equipment	1 year	Paper documents and identical electronic documents. Once the malfunction has been corrected.
699	Acts of acceptance of communication and signalling equipment after current and capital repairs	3 years	Paper documents and identical electronic documents. After repairs have been made.
700	Logs (electronic databases) of reports on damage to communications equipment	3 years	Electronic documents*. If there are appropriate information systems.
701	File cabinets, books (electronic databases) of communications records	5 years	Electronic documents*. If there are appropriate information systems.
11.4. Securing the organisation
702	Documents on the organisation of general and fire protection of regime organisations	5 years	Paper documents and identical electronic documents.
703	Documents on organising work on civil defence and emergency situations	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
704	Orders of the head of civil defence of the facility	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
705	Notification plans for citizens in the reserve when mobilisation is announced	Until replaced by new ones	Paper documents and identical electronic documents.
706	Acts of certification of security premises, electronic computer equipment used in the premises	3 years	Paper documents and identical electronic documents. After recertification or end of service.
707	List of hazardous substances, production and consumption wastes, certain types of products	Constantly	Paper document and identical electronic documents.
708	Fire safety briefing registration logs	3 years	Paper documents and identical electronic documents.
709	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
710	Documents (correspondence, acts) on identifying the causes of fires	5 years ERC	Paper documents on and identical electronic documents. With human casualties - constantly.
711	Correspondence on preventive measures in case of natural disasters, emergencies	5 years	Paper document and identical electronic documents.
712	Evacuation plans for people and material values in case of emergencies	Until replaced by new ones	Paper documents and identical electronic documents.
713	Standards of equipment and materials stocks in case of accidents	Constantly	Paper documents and identical electronic documents.
714	Records of investigation of emergency incidents during building security, fires, transport of valuables	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
715	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
716	Logs (electronic databases) of records, lists of civil defence formations	1 year	Electronic documents*. If there are appropriate information systems.
717	Books (electronic databases) of property records of civil defence units	5 years	Electronic documents*. If there are appropriate information systems.
718	Documents (correspondence, lists) on the purchase of fire-fighting equipment and inventory	3 years	Electronic documents*. For lists – after replacing them with new ones
719	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
720	Lists, schedules of persons on duty in organisations	1 year	Electronic documents*
721	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
722	Records on the improvement of technical and fire safety of the organisation, on the arrangement and operation of technical facilities (plans, reports, acts and other documents)	5 years	Paper documents and identical electronic documents.
723	Books, logs (electronic databases) of acceptance (surrender) for protection of security premises, special vaults, safes (metal cabinets) and keys thereto, records of sealing of premises, acceptance and surrender of duty assignments	1 year	Electronic documents*. If there are appropriate information systems.
724	Security contracts	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
725	Documents on the deployment of security posts (scheme, correspondence on the issues of access control and intra-facility regime of the organization)	5 years	Paper documents and identical electronic documents. Schemes for the deployment of security posts are updated annually
726	Books, cards, records of the availability, movement and quality of weapons, ammunition and special equipment	Constantly	Paper documents and identical electronic documents.
727	Correspondence on the issuance of permits to keep and bear arms	5 years	Electronic documents*.
728	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
729	Documents on operational issues of the organisation's security	1 year	Electronic documents*.
12. Social and housing issues 12.1. Social issues
730	Comprehensive social protection programmes	Constantly	Paper documents and identical electronic documents.
731	Correspondence on issues of state social insurance	5 years	Electronic documents*.
732	Accident insurance contracts for employees	5 years	Electronic documents*. Once the contract has been expired.
733	Lists of individuals (employees) and payment orders (invoices payable) for the transfer of obligatory pension contributions, obligatory occupational pension contributions	75 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
734	Lists of individuals (employees) and payment orders (invoices payable) for the transfer of obligatory social contributions	75 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
735	Lists of individuals (employees) and payment orders (invoices for payment) for the transfer of obligatory health insurance contributions	75 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
736	Record cards, statements (databases) on accounting of obligatory pension contributions, obligatory professional pension contributions to accumulative pension funds, unified accumulative pension fund	75 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. If there are appropriate information systems.
737	Record cards, statements (databases) on accounting for obligatory social contributions	75 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. If there are appropriate information systems.
738	Registration cards, statements (databases) for recording contributions for compulsory social health insurance	5 years	Electronic documents*. If appropriate information systems are available.
739	Documents on social protection of employees (certificates, applications, decisions, correspondence and other documents)	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
740	Insurance (reinsurance) contracts for compulsory health care of employees and documents affecting amendments to these contracts	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
741	Certificates of incapacity for work	5 years	Paper documents and identical electronic documents.
742	Books, logs (electronic databases) of registration of certificates of incapacity for work	5 years	Electronic documents*. If there are appropriate information systems.
743	Rules on preparation of documents and assignment of pensions to employees	Constantly	Paper documents and identical electronic documents.
744	Lists (electronic databases) of employees retiring on favourable pension schemes	5 years	Electronic documents*. If there are appropriate information systems Upon retirement.
745	Lists of persons eligible for additional payments (targeted social assistance)	Until replaced by new ones	Electronic documents*.
746	Logs, books (electronic databases) of records of issued health insurance policies, certificates to rehabilitated persons	3 years	Electronic documents*. If there are appropriate information systems.
747	Agreements with health insurance organisations	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
748	Documents (contracts, correspondence, vouchers) on medical and sanatorium-resort services for employees	5 years	Paper documents and identical electronic documents. For contracts – after the expiration of the contract
749	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
750	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
751	Excluded by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated 29.06.2023 № 157 (effective ten calendar days after the date of its first official publication).
752	Correspondence on the procurement of vouchers to children's health camps	1 year	Electronic documents*.
753	Documents on charitable activities	Constantly	Paper documents and identical electronic documents.
754	Lists of natural persons, organisations that are the objects of charity	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
12.2. Household issues
755	Logs (electronic databases) of housing stock registration	Constantly	Electronic documents*. If there are appropriate information systems.
756	Minutes of meetings of housing commissions and documents thereto	Constantly	Paper documents and identical electronic documents.
757	Books (electronic databases) of records of employees of organisations in need of housing	10 years	Electronic documents*. If there are appropriate information systems After the provision of living space.
758	Books, logs (electronic databases) of records of certificates issued from the place of employment on the position held and the amount of salary	5 years	Electronic documents*. If there are appropriate information systems.
759	Documents on the survey of living conditions of employees	5 years	Paper documents and identical electronic documents. After the provision of living space.
760	Contracts on the right to use (rent) residential premises, lease and exchange of residential premises	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents. Once the contract has been expired.
761	Books (electronic databases) of registration of documents on transfer of residential premises into ownership of citizens and records of privatised living space	Constantly	Electronic documents*. If there are appropriate information systems.
762	Books, logs (electronic databases) of registration of: 1) applications for privatisation of housing;	Constantly	Electronic documents*. If there are appropriate information systems.
	2) housing privatisation agreements;	Constantly	Electronic documents*. If there are appropriate information systems.
	3) issuing contracts for privatisation of housing	Constantly	Electronic documents*. If there are appropriate information systems
763	Correspondence on move-in, eviction and extension of the period of use of residential premises	5 years EXPERT REVIEW COMMISSION	Electronic documents*.
764	Accommodation reservation documents	5 years	Paper documents and identical electronic documents. After the reservation has been finalised.
765	Documents for privatisation of housing	Constantly	Paper documents and identical electronic documents.
766	Documents on alienation of the residential area of minors	Constantly	Paper documents and identical electronic documents.
767	Records of the assignment of residential premises to minor children	3 years	Paper documents and identical electronic documents. After reaching the age of majority.
768	Agreements of sale and purchase, donation of residential premises to employees of the organisation	Constantly	Paper documents and identical electronic documents.
769	Agreements on retention of the right of use for a temporarily absent tenant of the residential premises	5 years	Paper documents and identical electronic documents. After the reservation has been lifted.
770	Documents for retaining the right of use for a temporarily absent tenant of the residential premises	5 years	Paper documents and identical electronic documents. Upon the employer’s return.
771	Agreements for life maintenance with dependence	Constantly	Paper documents and identical electronic documents.
772	Documents on lease, gift, testament, purchase and sale of residential premises to employees of the organisation	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
773	Correspondence on eviction of persons from office premises, unauthorised premises and premises recognised as emergency premises	5 years	Electronic documents*. Once the living space has been vacated.
774	Database of citizens' registration	Constantly	Electronic documents*. If there are appropriate information systems.
775	Minutes of meetings of the boards of flat owners' co-operatives	Constantly	Paper documents and identical electronic documents.
776	Personal accounts of lodgers	5 years	Paper documents and identical electronic documents. After replacement with new ones
777	Maintenance contracts for residential premises owned by the organisation	5 years	Paper documents and identical electronic documents. Once the contract has been expired.
778	Documents on maintenance of buildings, adjacent territories, premises in proper technical and sanitary-hygienic condition	3 years	Paper documents and identical electronic documents.
779	Correspondence on communal maintenance of the residential area owned by the organisation	3 years	Electronic documents*.
780	Flat fee documents	5 years	Electronic documents*.
781	Records on collective gardening and horticulture	5 years	Paper documents and identical electronic documents.
782	Minutes of meetings of boards of gardening associations, documents thereto	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
13. Activities of primary trade unions and other public associations
783	Documents on general, reporting and election conferences, meetings	Constantly	Paper documents and identical electronic documents.
784	Documents on the organisation and holding of reporting and election campaigns, public events	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
785	Documents on the election of the governing authorities of the primary trade union organisation (public association)	During the term of office	Paper documents and identical electronic documents.
786	Plans for implementing critical comments and suggestions made to the primary trade union organisation (public association)	Constantly	Paper documents and identical electronic documents.
787	Documents on admission to membership in the primary trade union organisation (public association), transfer of membership fees, provision of material assistance, receipt, cancellation of membership cards	3 years	Paper documents and identical electronic documents.
788	Statements of membership fees and donations	5 years	Paper documents and identical electronic documents.
789	Documents on the receipt and expenditure of state subsidies from trade union (public) organisations	Constantly	Paper documents and identical electronic documents.
790	Correspondence on arrears, payment of membership fees and expenditure of funds of the primary trade union organisation (public association)	3 years	Electronic documents*.
791	Record cards of members of the primary trade union organisation (public association)	Prior to deregistration	Paper documents and identical electronic documents.
792	List of vacated positions by primary trade union organisation (public association)	Constantly	Paper document and identical electronic documents.
793	Lists and record cards of dismissed employees of the primary trade union organisation (public association)	75 years	Paper documents and identical electronic documents.
794	Books, logs (electronic databases) of records of issuing membership cards and record cards	3 years	Electronic documents*. If there are appropriate information systems.
795	Samples of membership cards, sketches of symbols and attributes	Constantly	Paper documents and identical electronic documents.
796	Reports on the number of ticket forms received and spent	3 years	Paper documents and identical electronic documents.
797	Documents on the implementation of the main activities of the primary trade union organisation (public association) (programmes, regulations, protocols and other documents)	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
798	Plans of joint actions of primary trade union organisations (public associations) to implement public undertakings	Constantly	Paper documents and identical electronic documents.
799	Documents on participation of the organisation's employees in voluntary formations (environmental control posts, voluntary rescue service, groups for restoration of cultural monuments) at the national and local levels	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
800	Documents on meetings, demonstrations, strikes and other public events	Constantly	Paper documents and identical electronic documents.
801	Joint decisions of the primary trade union organisation and the employer on the regulation of social and labour relations in the organisation	Constantly	Paper documents and identical electronic documents.
802	Records on the involvement of a primary trade union organisation (public association) in national and local elections, referendums and polls	Constantly	Paper documents and identical electronic documents.
803	Documents on sociological surveys of the population	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
804	Documents on exercising control over the implementation of the terms of concluded agreements, collective bargaining agreements, observance of labour legislation by employers and officials, use of funds formed at the expense of insurance contributions	5 years EXPERT REVIEW COMMISSION	Paper documents and identical electronic documents.
805	Documents of the governing authorities of the primary trade union organisation (public association) - committees, councils, bureaus, boards, sections, groups	Constantly	Paper documents and identical electronic documents.
806	Documents on delegating members of a primary trade union organisation (public association) to national and international forums	5 years	Paper documents and identical electronic documents.
807	Correspondence on financial and economic activities of the primary trade union organisation (public association)	5 years	Paper document and identical electronic documents.

Note:

* If there is no electronic document flow system, documents shall be drawn up in hard copy.

Document sent for information and guidance shall be retained until required.

The mark “Until no longer needed” shall signify that the documentation is of practical value only. Their retention period shall be determined by the organisation itself, but shall not be less than one year.

The mark “EXPERT REVIEW COMMISSION” - an expert-review commission shall imply that a part of such documents may have scientific and historical significance and may be transferred to state archives or stored in organisations that are not sources of acquisition. In the latter case, instead of “EXPERT REVIEW COMMISSION” marking, the marking “EC” - an expert commission, “CEC” - a central expert commission - shall be used in the nomenclature of cases.

In organisations that are not sources of the National Archive Fund of the Republic of Kazakhstan, documents with a “Constantly” retention period shall be kept until the liquidation of the organisation.

Records containing state secrets and confidential data shall be stored as per the Laws of the Republic of Kazakhstan of November 24, 2015 “On Informatisation” and March 15, 1999 “On State Secrets”.

To record the documents formed in the organisation and not included in this List, the public authorities managing the relevant branch (sphere) of public administration or non-governmental organisations shall develop branch (departmental) lists of documents, generated in the activities of state and non-state organisations, with indication of retention periods and agreed with the competent authority responsible for archives and documentary support of management.

An index of document types shall be used for convenience in working with the List.

INDEX of document types

AUTOBIOGRAPHIES	468
ADDRESSES	47,745
ACCREDITATION	69,70,71,543
ACTS:
of attestation of security premises, electronic computer equipment used in the premises	706
of commissioning of communication lines	697
legislative ones	1
of inventory of the enterprise to be privatised as a property complex	380
on the forms of certificates, passes, identification cards	652
on possession of property	384
regulatory ones	2, 3, 4, 12, 13
non-regulatory legal acts of the head of the organisation's main (production) activities	122(1),
non-regulatory legal acts (orders and instructions) of the head of the organisation on the main (production) activity;	122(2),
non-regulatory legal acts (orders and instructions) of the head of the organisation on personnel structure (on admission (appointment, enrolment), dismissal (expulsion), relocation, attestation, education, professional development, awarding titles (ranks), etc.),	122(3),
on personnel leave, business trips, change of names (patronymics), encouragement, awards, remuneration, bonuses, payments, allowances, imposition and removal of disciplinary sanctions)	122(4)
of the right of ownership, possession	42
on the performance of work to install and configure electronic digital signature kits	590
destruction of cryptographic information protection means and machine carriers with key data	140
on the designation for destruction	115
on personal data of employees	466
on acceptance and lease (sublease) of immovable property)	396
on the findings of inspections of the implementation of labour protection agreements	435
on adherence to financial discipline	225
legal ones	1, 2, 3, 4, 12, 13, 14
of law enforcement agencies	102
on receipt-transfer for state storage	146
on the acceptance and transfer of documents	474
on the transfer and acceptance documents drawn up in case of change of the head of the legal entity and officials, responsible and materially liable persons	61
on acceptance of communication and signalling equipment after current and major repairs	699
on inspection of the organisation's information and referral services	570
on civil, criminal and administrative offence cases	101
on occupational safety, documents on their fulfilment	433
on investigation of occupational diseases (poisonings)	441
on expendable certificates of destruction of certificates, passes and their stubs	652
on commissioning of automated workstations with electronic digital signature tools	589
of writing off books and periodicals	571
records of the availability, movement and quality of weapons, ammunition and special equipment	726
electronic registration and control forms in the automated information system	122(1), 122(2), 122(3), 122(4)
ANALYSIS:
reports on the financing of budget investment projects labour efficiency of employees and structural units	211
labour efficiency of employees and structural units	418
QUESTIONNAIRES:
surveys of working conditions of employees	455
employees	468
BUSINESS PLANS	171
FORMS:
statistical reporting forms (systematised package)	361
BROCHURES
covering the organisation's activities	576
RECORDS:
on conducting attestation, qualification examinations	498
on distribution by training profile of trainees of educational institutions (organisations) providing advanced training for employees	516
tariffication ones	426
time sheets for teachers	510
VISUAL DOCUMENTS
covering the organisation's activities	576
EXTRACTS:
from executive orders, directives	468
from the relevant personal accounts	202
from decrees, regulations	468
GUARANTIES:
bank guarantees for the fulfilment of procurement contracts	618
STATE SECRETS:
on the protection of restricted information	116
SCHEDULES:
of people on duty in organisations	720
of visits	543
holiday schedules	489
of attestation, qualification	500
DATA:
individual quantitative and (or) qualitative data on natural or legal person and household account data, formed by administrative sources, excluding primary statistical data	354
DECLARATIONS:
customs	634
CASES
personal	468
DIAGRAMS:
covering the organisation's activities	576
POWERS OF ATTORNEYS:
issued by the head of the organisation to represent the interests of the organisation	51
unlimited powers of attorney for the right to manage property	365
to participate in the general meeting of shareholders	80
CONTRACTS/AGREEMENTS/DEEDS:
of bank account
deeds of gift of movable property	386
deeds of gift of immovable property	387
for voluntary confirmation of conformity	74
collective bargaining ones concluded between the parties to social partnership	410
contractual ones	632
loan and credit agreements	235
to support the special fund for private enterprise development	236
of sale and purchase, donation of residential premises to the organisation's employees	768
of exchange	388
of compulsory civil liability insurance for owners of motor vehicles	769
for the procurement of goods, works and services	624
sale-purchase agreements for shares and other securities	86
insurance contracts for buildings, constructions and documents thereto	659
information exchange agreements	691
information service agreements, exchange agreements	573
audit service agreements	37
on organisation, operation, lease and repair of internal communications	694
security contracts	724
treaties on economic, scientific, cultural and other relations	548
contracts for carriage of goods and hire of vehicles	774
contracts for the transfer of vehicles to the materially responsible person and the organisation	672
contracts for design, development, implementation, operation, maintenance, support, improvement of automated systems and software products	586
agreements on the right to use (rent) living space, lease and exchange of premises	760
agreements on acceptance and lease (sublease) of immovable property)	396
contracts on registration of potential suppliers in the e-procurement information system	628
agreements on retention of the right of use for the temporarily absent tenant of the living space	769
contracts on immovable and movable state property transferred into the possession and/or use of a foreign state on the basis of an international treaty	396
agreements on registration of land plots into ownership and/or land use and documents thereto	374
contracts with health insurance organisations	747
legal aid agreements	104
with organisations on servicing delegations travelling on foreign business trips	559
accident insurance contracts for employees	442,732
insurance (reinsurance) contracts for compulsory health care of employees and documents affecting changes in these contracts	740
contracts with members of collegial, executive and other bodies of legal entities	60
standard contracts on participation in tenders for procurement of goods, works and services	599
labour contracts	467
storage contracts	641
energy supply contracts	665
INTENTIONAL TREATIES:
on economic, scientific, cultural and other relations	548
REPORTS:
sessions of public councils, standing commissions, boards, other consultative and advisory bodies of central public authorities and local executive bodies	15
sessions of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, Head of the Office of the Prime Minister of the Republic of Kazakhstan	15
sessions of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, Head of the Office of the Prime Minister of the Republic of Kazakhstan	15
sessions of the National Budget Commission, budget commissions of the oblast, cities of republican significance, capital, district (city of oblast significance)	16
meetings, sessions of the maslikhat and its bodies, permanent and temporary commissions of the maslikhat	15
of meetings convened by the President of the Republic of Kazakhstan, the leadership of the Administration of the President of the Republic of Kazakhstan, meetings of consultative and advisory bodies under the President of the Republic of Kazakhstan, the Constitutional Court of the Republic of Kazakhstan, the Security Council of the Republic of Kazakhstan, the Supreme Judicial Council of the Republic of Kazakhstan, the Council for Management of the National Fund of the Republic of Kazakhstan, the Assembly of the People of Kazakhstan	15
sessions of the Central Election Commission of the Republic of Kazakhstan, territorial, district and precinct election commissions	15
for all areas and types of activities (for this organisation) and documents thereto	353
DOCUMENTATION:
competitive (tender, auction) one, granted by the organiser of a competition (tender, auction) to potential suppliers for participation in a competition (tender, auction) for the procurement of goods, works and services	600
design estimate one	600
standard competitive (tender, auction) one for preparation of bids and participation in competitions (tenders, auctions) for procurement of goods, works and services	599
DOCUMENTS:
audiovisual ones on the organisation and conduct of scientific, economic, cultural and other events	550
to the minutes on the results of procurement of goods, works and services by competitive bidding method	607
to the minutes of preliminary discussion of draft competitive (tender, auction) documentation	606
commission:
attestation, qualification, tariffication ones	492
disciplinary ones	480
competitive ones	475
documents of persons not hired	470
personal documents	471
for issuance of a certificate (act) for the right of ownership, possession, use of property	44
housing privatisation documents	765
documents not included in personal files	472
to target programmes, informatisation concepts	584
normative (regulatory) of international organisations of which the organisation is a member	529
on the administrative and organisational activities of the organisation	63
on the addresses assigned to newly constructed facilities	47
on lease, gift, bequest, purchase and sale of residential premises to employees of the organisation	772
on the inventory of buildings and structures	657
on information activities, marketing	561
on charitable activities (acts of acceptance and transfer of valuable items, correspondence, commitments, reports and other documents)	753
on the reservation of accommodation	764
on inspection of employees' living conditions (acts, information, conclusions and other documents)	759
on training, internship of foreign experts in the Republic of Kazakhstan and Kazakhstani specialists abroad	560
on the equipment of educational laboratories, classrooms, workshops, provision of educational programmes, educational and methodical literature and educational films	506
on determining the organisation's need for vehicles	673
on the organisation and implementation of internships and traineeships for trainees	514
on organising and conducting educational and industrial excursions	515
on the organisation of general and fire protection of security organisations	702
on the organisation and status of legal work	681
on the organisation of work on civil defence and emergency situations	703
on the organisation of reception and stay of representatives of international and Kazakhstani organisations	558
on the organisation, development, condition and operation of different modes of transport	670
on opening, closing, reissue of settlement, current, correspondent, relevant personal accounts	231
on release of goods and shipment of products from warehouses	639
on improvement of technical and fire safety of the organisation, arrangement and operation of technical means	722
on procedures for presenting employees for awards	526
on the organisation's participation in exhibitions, fairs, presentations, meetings	577
on accounting of receipt, consumption, availability of material (raw materials), products, equipment balances in warehouses	642
on accounting for the use of scientific and technical information	592
on the organisation of reception and stay of representatives of international and Kazakhstani organisations	558
on accounting for the use of scientific and technical information	574
on accounting for damage, technical inspection and repair of communication equipment	698
on economic, scientific, cultural and other relations	548
on the selection of management companies	663
on joining international organisations (associations)	533
on the issuance, loss of certificates, passes, cards	650
on the release and need for workers, job creation, gender and age structure and professional and qualification composition of released and required workers	457
on issuing duplicates of documents for state awards to replace lost ones	522
on allocation of additional budgetary investment projects	209
on compliance with non-normative legal acts (orders and instructions) of the head of the organisation	15
on the release and need for workers, job creation, gender and age structure and professional and qualification composition of released and required workers	457
on the release and need for workers, job creation, age and gender structure and professional qualification on state (record) registration (re-registration)	38
on vehicles on the line	686
on long-term lending and investment activities	206
on admission to office premises outside working hours and on weekends	654
on environmental pollution by organisations	664
on the quality of incoming (dispatched) materials (raw materials), products, equipment	636
on the staffing and operation of the organisation's reference and information services	568
on lending and investment activities	246
on secondment of the organisation's employees	27
on forfeiture of state honours	527
on presence, movement, staffing, involvement of employees	456
on breach of internal regulations	649
on presence, movement, staffing, involvement of employees	456
on the accrual of scholarships for student employees	513
on preparation of buildings, structures for the heating season and preventive measures against natural disasters	667
on the preparation of contracts, agreements, treaties	551
on training, retraining, education in second professions, professional development of the organisation's employees	501
on registration with a tax authority, registration and deregistration with a tax authority	41
on the need (supply) for materials (raw materials), equipment, products on the issues of material and technical support of activities	631
on the need for scientific and information materials	566
on the right to demand redemption of securities	84
on those to be submitted to law enforcement agencies and courts	100
on the provision of a quota of vacant jobs for vulnerable categories of citizens	458
on presentation for awarding state awards of the Republic of Kazakhstan, departmental awards, conferring titles, awarding prizes	519
on bringing to justice persons who violate labour discipline	490
on acceptance-transfer of shares (blocks of shares)	81
on holding meetings (negotiations) with representatives of international and Kazakhstani organisations	537
on holding scientific and cultural conferences, seminars and meetings	549
on the conduct, results of the state audit by the state audit and financial control bodies and measures to eliminate identified violations	34
on performing legal expertise of draft legal acts	105
on the sale of property, assets of the debtor organisation	97
on passing accreditation	69
on the development and amendment of financial plans (budgets)	205
on the consumption of petrol, fuel and lubricants and spare parts	685
on investigation of emergency incidents in building security, fire, transport of valuables	714
on registration certificates confirming the compliance of electronic digital signature	588
on the repair of vehicles	683
on the state planning system	153
on warehousing of tangible assets (movable property)	643
on official inspections of state and civil servants	483
on deregistration of legal entities	40
on observance of legislation, conflicts, disputes and other legal issues	99
on adherence to financial discipline	225
on enhancing document management support, design, development, implementation, operation, maintenance, and improvement of automated systems and software products	120
on strengthening the management system	54
on the creation and cancellation of electronic digital signatures	144
on the state of buildings and premises occupied by the organisation, the need for major and current repairs	662
on the creation of special economic zones	11
on the status of information protection in the organisation	137
on the status and review of human resources management	461
on the state, installation, repair works of technical means and programmes	125
on cooperation of the Republic of Kazakhstan with foreign states, international organisations in the field of foreign policy, various fields of economy, agriculture, law, military cooperation, social sphere, humanitarian cooperation	531
on fuel and energy resources and water supply	66
on the facts of inducement of state and civil servants to commit corruption offences, on the performance by state and civil servants of other paid activities	482
on financial support for all activities	219
on financing and improving the financing of the organisation's management apparatus	226
on financing of industries, organisations, small and medium-sized business entities	228
on the formation of the organisation's funds and their expenditure	229
on the advisability of co-operation	552
those evidencing the granting of the loan, fulfilment by the debtor of its obligations	235
on administrative offences	106
on corporatisation ones	91
on the safety of different modes of transport	678
on the reservation of citizens in the reserves	487
on issues in the field of informatisation	593
on issues of public-private partnership	94
on loan-related issues	234
on the protection of cultural heritage sites	655
on issues of confirmation of citizenship, identity, judicial and investigative cases, interaction with Kazakh diasporas and issuance of certificates, certificates of consular registration	545
on issues related to the support of the informatisation service model	594
on issues of conformity with the information security requirements of information systems	595
on the issues of observance of requirements to the official behaviour of employees and settlement of conflicts of interest	481
on issues of social protection of employees	739
on the adoption of children-nationals of the Republic of Kazakhstan by foreign citizens and their consular registration	538
on the fulfilment of plans for economic, scientific, technical, cultural and other types of cooperation	554
on rehabilitation affairs	96
those evidencing the right to issue certificates of participants in armed conflicts, liquidation of accidents and other emergencies	521
of lifetime maintenance with dependency	771
on fixing the boundaries of administrative-territorial units	45
on the history of the organisation and its divisions	64
on updating and implementation of strategic and operational plans	163
on licensing	65
on monitoring the quality of financial management	204
on monitoring the delivery of public services	68
on monitoring the implementation of budget investments through the formation	243
on monitoring the implementation of budget investment projects	242
on monitoring the implementation of public-private partnership projects	245
on tax planning	176
on claims handling	111
on providing legal training in the organisation	107
on holding international, republican and branch congresses, symposiums, congresses, conferences, meetings, seminars, contests, jubilee, celebrations and other events	16
on price and tariff forecasting	181
on identification (assessment) of professional qualities, capabilities of employees	494
on operational matters of the organisation's security	729
on transactions with shares and other securities	85
on organisation of protection of telecommunication channels and communication networks	691
on the organisation of the protocol of interaction between the Republic of Kazakhstan and foreign states	534
on the organisation's core business	24
on procurement, qualification selection of potential suppliers of goods, works and services	609
on the disposal of the living space of minors	766
on categorising information into access categories, conditions for storage and use of information constituting a trade secret	127
on visa processing, issuance and extension, issuance of legalisation certificates, request for documents	540
on the issuance, re-registration and destruction of diplomatic and service passports	539
on evaluation of the implementation of budget investments by forming	244
on the development of budget investment projects	240
on development and support of websites (web-site), web-portals (web-portal), other Internet resources	581
on development, adjustment and implementation of state, branch (sectoral), regional programmes	160
on authorisation for the use of airspace	544
on the development of public-private partnership projects	239
on consideration of requests for clarification of tender documentation provisions	605
on certification	72
on approval of major transactions by national companies and joint-stock companies with state participation	222
on declassification and extension of the period of classification of carriers of information constituting state secrets	117
on harmonising prices, tariffs	183
on maintenance, development of databases of information systems	136
on retaining the right of use of the temporarily absent tenant of the living space	770
on court cases	110
on standardisation and technical regulation	17
on tariffication of personnel	497
on accounting for and servicing holders of confidential information	118
on forming a pool of employees	463
provided by structural subdivisions to the management of the legal entity	62
on records of the issuance of documents and files	149
constitutive and title documents	39
LOGS:
audiovisual logs	122(8)
incoming, outgoing and internal documents	122(5)
dispatch logs	688
applications, requests, orders for photocopying of documents	122(8)
of execution of documents	122(6)
persons who have made commitments not to disclose restricted information	119
non-regulatory legal acts of the head of the organisation on personal composition	122(3),122(4)
on registration of issuing archival certificates, copies of archival documents, extracts from archival documents	150
with public authorities and courts on issues of legal support	103
telegrams, telephonograms, faxes, requests for negotiations	122(7)
records of loss of classified documents (items) and disclosure of classified information	132
records of logs, filing cabinets and finalised cases, documents received for signature by management and distribution to the addressees	133
records of machine data carriers	134
records of contracts for joint and other work involving the use of information constituting state secrets	135
electronic registration and control forms in the automated information system	122
registration: administrative penalties for violation of sanitary and hygienic norms and regulations	452
of temporary transfer of bids of potential suppliers of goods, works and services to the tender commission, expert commission (expert)	610
of visa issuance	541
of issuance of accreditation documents	71
of issuing certificates of graduation from educational institutions (organisations) providing advanced training for employees	518
of issuance of diplomas, licences, certificates of qualification category assignment	499
of housing stock	755
of applications for housing privatisation, housing privatisation agreements, issuance of housing privatisation agreements	762
of tender applications	610
of fire safety briefing	708
of competitive bids	610
of certificates of incapacity for work	742
of persons who have received the tender documentation	610
of labour-related accidents and other occupational health injuries	447
of bids received	610
of property privatisation	383
of records:	145
on issued registration certificates confirming the compliance of electronic digital signatures	145
on issued certificates from the place of work on the position held and the amount of salary	758
on issuance of state and departmental awards	520
on lending cases	142 (2)
on issuance of diplomatic and service passports	546
on issuance of duplicates of documents for lost state and departmental awards	523
on issuance of key carriers to cryptographic means of information protection	142(5)
on issuance of certificates on salary, length of service, place of work	491(4)
on issuance (accounting of movement) of labour books and inserts thereto	491(3)
on road accidents	679
on allegations of damage to communications equipment	70
on applications for repair and preventive maintenance of vehicles	684
on safety precautions training	445
on enforcement of fines	451
on database copies	142(6)
on persons subject to military registration	491(4)
on personal files, personal cards, employment agreements (contracts), labour agreements	491(2)
on materials (raw materials), products and equipment sent to consumers	635
on malfunctions in the operation of technical equipment of premises, buildings, structures	668
on separate sheets, drawings, special notebooks, photographic negatives, photographic prints, magnetic tapes, film and video tapes, audio tapes	124(4)
on the technical condition and write-off of vehicles	682
on fountain pens filled with special ink and other goods	124(3)
on printed and blanket products with the image of the National Emblem of the Republic of Kazakhstan	124(2)
on seals, stamps with the image of the National Emblem of the Republic of Kazakhstan and special stamping ink	124(2)
on copy records of cryptographic information protection equipment, operational and technical documentation and key documents	124(2)
on exhibition tours	578
of transmitted statistical data	359
of visits and inspections, audits, surveys, their decisions, determinations, prescriptions, acts, conclusions	28
of attendance of classes by students of educational institutions (organisations) providing advanced training for employees	509
of visits to the organisation by representatives of international organisations	547
of receipt of individuals, representatives of legal entities, registration and control of execution of applications of individuals and legal entities	32
on waybills	689
on property privatisation	383
on hiring, transfer (reassignment), dismissal of employees	491(1)
on acceptance (handing over) for protection of security premises, special vaults, safes (metal cabinets) and keys thereto, sealing of premises, acceptance and handing over of duty assignments	723
on conducting safety certification	445(3)
on safety precautions	445 (1)
on working hours	417
on registration of arrival and departure of employees and their family members sent to foreign representative offices and institutions of the Republic of Kazakhstan, international organisations	491
on recording of readings from temperature and humidity measuring devices	142(4)
on civil defence formations	716
on copies of documents containing information of a character	152(1)
on electronic data carriers, software and hardware means of protecting information from unauthorised actions, hard disk drives designed to work with confidential information	142(1)
on electronic media containing information of a confidential nature	152(2)
TASKS:
standardised tasks	420
for representatives of the organisation to hold meetings (negotiations)	536
for experts taking part in the work of international organisations (associations)	532
of works and scientific and technical developments, training assignments	503
ORDERS
state commissioning	174
for the allocation of public contracts	223
e-procurement organisers to register in the e-procurement system	626
OPINIONS:
attestation ones	494
business plans	171
of the deputies of the Senate of the Parliament of the Republic of Kazakhstan, Majilis of the Parliament of the Republic of Kazakhstan, local representative bodies	29
sessions of public councils, standing commissions, boards, other consultative and advisory bodies of central public authorities and local executive bodies	15
of meetings of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, the Chief of Staff of the Government of the Republic of Kazakhstan	15
sessions of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, Head of the Office of the Prime Minister	15
sessions of the Republican Budget Commission, budget commissions of the oblast, cities of national significance, capital city, district (city of oblast significance)	15
meetings of sessions of the maslikhat and its bodies, permanent and temporary commissions of the maslikhat	15
sessions convened by the President of the Republic of Kazakhstan, the management of the Presidential Executive Office, meetings of consultative and advisory bodies under the President of the Republic of Kazakhstan, the Constitutional Council of the Republic of Kazakhstan, the Security Council of the Republic of Kazakhstan, the Supreme Judicial Council of the Republic of Kazakhstan, the National Fund Management Council of the Republic of Kazakhstan, the Assembly of the People of Kazakhstan	15
on the possibility of redeeming land plots	373
on the state of buildings and premises occupied by the organisation, the need for major and current repairs	6
on the development of budget investment projects	241
President of the Republic of Kazakhstan, Chairmen of the Chambers of the Parliament of the Republic of Kazakhstan and their deputies, State Secretary of the Republic of Kazakhstan, Head of the Executive Office of the President of the Republic of Kazakhstan	6
on accounting for and accepting the service of confidential information holders	118
expert reports on compliance of goods, works and services with the technical specification	608
LAWS:
consolidated ones	1
Constitutional ones	1
COMMENTS
to the draft tender documentation	604
RECORDS
conversations during summits, forums, congresses, conferences, interstate visits of officials and delegations, elections to bodies of international organisations	553
meetings (negotiations) with representatives of international and Kazakhstani organisations	560
NOTES:
on joining international organisations (associations)	533
on annual plans	172
on the findings of inspections of the implementation of labour protection agreements	435
on adherence to financial discipline	225
for all areas and activities	363
on holding consultations, signing conventions and agreements on consular issues, appointment of Consuls General (Consuls), on work with diplomatic missions accredited in the Republic of Kazakhstan	542
explanatory ones	3
ENQUIRIES:
of deputies of the Senate of the Parliament of the Republic of Kazakhstan, Majilis of the Parliament of the Republic of Kazakhstan, local representative bodies	29
of archival certificates, copies of archival documents, extracts from archival documents, issued at the request of individuals and legal entities	151
on clarification of the provisions of the tender documentation	605
of natural and legal persons	30
APPLICATIONS:
budgetary ones	1 92
for the production of printed and blanket products, seals and stamps with the image of the National Emblem of the Republic of Kazakhstan	123
for freight	676
for loans	252
for approval of tariffs of natural monopoly entities	187
ENQUIRIES:
of potential suppliers for the supply of goods, works and services by a single-source method	622
of potential suppliers to participate in a competition (tender) for procurement of goods, works and services	612
on applying for and obtaining foreign visas	485
on accounting for and accepting the service of confidential information holders	118
participants in tenders for procurement of goods, works and services	599
APPLICATIONS:
of customers, organisers of e-procurement for registration in the e-procurement system	626
claims	621
on joining international organisations (associations)	533
on hiring, reassignment, dismissal of employees	468
on deregistration	40
on observance of legislation, conflicts, disputes and other legal issues	99
of the employees' consent to the processing of personal data	476
on issues of confirmation of citizenship, identity, judicial and investigative cases, interaction with Kazakh diasporas and issuance of certificates, certificates of consular registration	545
of potential suppliers to participate in a competition (tender) for procurement of goods, works and services	612
of potential suppliers on withdrawal of an application for participation in a competition (tender) for procurement of goods, works and services	615
of potential suppliers on amendments and additions to the application for participation in a competition (tender) for procurement of goods, works and services	613
NOTIFICATIONS:
on procurement, qualification selection of potential suppliers of goods, works and services	609
on refusal to purchase goods, works and services	616
PUBLICATIONS
publications	575
INSTRUCTIONS:
on employees' personal data	466
to representatives of the organisation to conduct meetings (negotiations)	536
INFORMATION:
analytical one on preparation, holding of summits, forums, congresses, conferences, interstate visits of officials and delegations, elections to bodies of international organisations	530, 543
on the outcomes of single-source procurement of goods, works and services (direct procurement)	620
CADASTRES:
of real estate, natural resources, soil score maps and documents certifying the degree of value of the real estate	362
CARD REGISTERS:
communications records	701
CARDS:
personal ones	469
registration: audiovisual documents	122(8)
incoming, outgoing and internal documents	122(5)
of issuing archival certificates, copies of archival documents, extracts from archival documents	156
of execution of documents	122(6)
of non-regulatory legal acts of the head of the organisation's main (production) activities	122(2)
of non-regulatory legal acts of the head of the organisation on personal composition	122(3)
of telegrams, telephonograms, faxes, requests for negotiations	122(7)
of electronic registration and control forms in the automated information system	122(1)
of records:
on compulsory social health insurance contributions	738
on issuance of travel authorisations	491
on issuance of certificates on salary, length of service, place of work	491(4)
on issuance (accounting of movement) of employment books and their inserts	491(3)
on assigning living space to minor children	767
on persons subject to military registration	491(5)
on personnel files, personal cards, labour agreements (contracts), labour agreements	491(2)
on availability, movement and quality of weapons, ammunition and special equipment	726
on obligatory pension contributions, obligatory occupational pension contributions to accumulative pension funds, unified accumulative pension fund	736
on compulsory social contributions	737
on vacation	491
on visits to the organisation by representatives of international organisations	547
on hiring, transfer (reassignment), dismissal of employees	491(1)
on registration of arrival and departure of employees and their family members sent to foreign representative offices and institutions of the Republic of Kazakhstan, international organisations	491(9)
APPLICATION CARDS
of registration of potential suppliers for registration in the e-procurement system	627
COUNTERFOILS
evidencing the payment to the budget of the fee for state (accounting) registration of legal entities, their branches (representative offices)	39
CLASSIFICATORS
CLASSIFICATION
Unified Budget Classification of the Republic of Kazakhstan	190
BOOKS:
audio-visual documents	122(8)
incoming, outgoing and internal documents	122(5)
execution of documents	122(6)
confirming the payment to the budget of the fee for state (accounting) registration of legal entities, their branches (representative offices)	39
non-regulatory legal acts of the head of the organisation's main (production) activities	122 (2)
non-regulatory legal acts of the head of the organisation on personal composition	122(3)
on household and alphabetical books of farms	375
on registration of issuing archival certificates, copies of archival documents, extracts from archival documents	150
telegrams, telephonograms, faxes, requests for negotiations	122(7)
electronic registration and control forms in the automated information system	122 (1)
registration: issuance of accreditation documents	71
documents proving the right to issue applications for privatisation of housing, agreements for privatisation of housing, issuance of agreements for privatisation of housing	762(2)
documents on the transfer of residential premises into the ownership of citizens and records of privatised living space	761
on non-regulatory legal acts of the head of the organisation's main (production) activities	122 (2)
on accepting (handing over) under protection of security premises, special vaults, safes (metal cabinets) and keys to them, sealing of premises, acceptance and handing over of duty assignments	723
on visits and inspections, audits, surveys, their decisions, determinations, prescriptions, acts, conclusions	28
of agreements, treaties, contracts on scientific, technical, economic, cultural and other types of co-operation	553
of identification cards, passes, identification badges.	651
of records:
on blanks of labour books and their inserts	478
on personal files, personal cards, labour agreements (contracts), employment agreements	491(2)
on issued health insurance policies, certificates to rehabilitated citizens	746
on the issuance of certificates on salary, length of service, place of employment	491(4)
on certificates issued from the place of employment on the position held and the size of the salary	758
on the issuance (accounting of movement) of employment books and their inserts	491(3)
on the civil defence equipment	717
on safety precautions training	445(2)
on control works of students of educational institutions (organisations) providing advanced training for employees	508
on persons subject to military registration	491(5)
on materials from the organisation's reference and information services	572
on availability, movement and quality of weapons, ammunition and special equipment	726
on transactions with shares and other securities, issuance of extracts from the list of shareholders	88
on attendance of classes by students of educational institutions (organisations) providing advanced training for employees	509
on visits and inspections, audits, surveys, their decisions, determinations, instructions, acts, conclusions	28
admission, transfer (transfer), dismissal of employees	491(1)
on receipt of natural persons, representatives of legal entities, registration and control of execution of applications of natural persons and legal entities	32
on performing safety assessments	445(3)
on preventive safety measures	445(1)
on waybills	699
on employees of organisations in need of residential premises	757
on instructions for the release of goods and products from warehouses	644
on write-off of packaging	645
on means of communication	701
BOOKS
Employment books	471
CONTRACTS:
on economic, scientific, cultural and other relations	548
employment ones	467
CONCEPTS
targeted, informatisation ones	583
on socio-economic and scientific-technical development	154
of industry development	165
COPIES
of pension agreements	468
of personal records	468, 545
CRITERIA
on organisational activities	35
LIMITS:
of budgetary commitments	194
of expenditures of budget programme administrators	168
SHEETS
of personnel records	468
DOCUMENTS:
of archival funds	146
attestational ones	468
temporary disability leaves	741
waybills	687
approval documents	3
of employees in terms of labour efficiency and quality of work	419
MEMORANDUMS:
of the central government agency	167
METHODOLOGY:
for auditing	36
REGULATORY STANDARDS
for stock holdings	640
NORMS
production norms and rates	421
of natural loss, waste products	646
of stocks of equipment and materials in case of accidents	713
psycho-physiological ones	407
labour standards	420
NOMENCLATURE
staffing nimenclature	58
of the organisation	114
standard (exemplary)	113
NOTES	530, 545
REVIEWS
information (analytical) reviews on the main areas of the organisation's activities	562
market reviews on export and import supplies	557
media reviews	543
financial, economic and market reviews	216
JUSTIFICATIONS
justifications for organisations' annual plans	172
justifications for improving the management system	54
justifications for the development of budget investment projects	241
SAMPLES (MODULES):
on the placement and release of advertisements	606
of signatures of officials	569
APPEALS:
on the facts of inducement of state and civil servants to commit corruption offences, on the performance by state and civil servants of other paid activities	482
ADVERTISEMENTS:
on the winning organisation	619
LIABILITIES:
persons who have made commitments not to disclose restricted information	119
on obligations, consolidated plan of receipts and financing on payments	191
budgetary commitment limits	195
on the development and amendment of financial plans	205
loan agreements and other debt obligations, documents confirming the granting of credit (loan) and the debtor's fulfilment of its obligations	235
INVENTORY/RECORDS:
of temporary storage	147
of property, land plots, buildings, structures and other objects put up for bidding (auctions, tenders))	399
of permanent storage (approved one)	147(1)
personnel records	147(3)
immovable and movable state property transferred into the possession and/or use of a foreign state under an international treaty	396
inventory records of liquidation commissions	321
GROUNDS
to non-regulatory legal acts (orders and instructions) of the head of the organisation	13
REPORTS:
annual reports on the fulfilment of procurement plans for goods, works and services	598
individual reports of the organisation's employees	358
on image activities of the Republic of Kazakhstan in the countries of accreditation	543
issuer's statements	90
of securities, prospectuses (issue prospectuses) of securities, amendments and/or additions to resolutions on the issue (additional issue) of securities, reports on the results of the issue (additional issue) of securities	92
reports of professional securities market participants on amendments to the organisation's information and on participation in court proceedings in which the organisation was a defendant	94
reports on the findings of monitoring the implementation of budget programmes	197
reports on planned loan receipts	237
accounting (financial) statements	258
budget reporting	259
on execution of plans of receipts and expenditures of money from sale of goods	260
on the implementation of estimates	266
on payments and receipts of currency	281
on foreign currency accounts abroad	282
on the expenditure of foreign currency for foreign business trips	283
on precious metals	284
to the tax authorities	293
on transfer of monetary amounts under state and non-state insurance programmes	299
on providing advanced training for employees	507
on image activities of the Republic of Kazakhstan in the countries of accreditation	543
of specialists on participation in the work of international organisations	555
on remains, receipt and expenditure of materials (raw materials), products, equipment	638
on the quantity of ticket forms received and used	796
on remains, receipt and expenditure of materials (raw materials), products, equipment	638
on the valuation of the organisation's assets	389
on allocation of additional budgetary investment projects	209
on the fulfilment of plans (budget execution) of the organisation	220
on the fulfilment of the organisation's budget investment project plans	208
on the implementation of non-normative legal acts (orders and instructions) of the head of the organisation	14
on the implementation of prospective (long-term) and current programmes, plans, annual plans, analyses of reports	349
on monitoring the organisation's performance	390
operational statistics	355
on professional securities market participants on amendments to the organisation's data and on participation in court proceedings where the organisation was a defendant	94
on the work of the organisation's structural divisions	357
on the implementation of the national budget programmes for the respective year	247
on the findings of monitoring of implementation of budget programmes	197
on the balance of personal accounts with attachment of payment documents	202
on financing budget investment projects	211
on recording the use of scientific and technical information	574
for all the areas and types of activities (for this organisation)	353
on implementation of the State Planning System in the Republic of Kazakhstan	356
on evaluation of the implementation of state and sectoral programmes and strategic plans for the industry's development	350
on repayment of budget loans	256
on allocation of state commissioning	223
on public finance statistics	351
PASSPORTS:
of departmental (private) archives	146
of buildings and structures - architectural monuments	391
of the informatisation of the organisation	285
of equipment	404
vehicle data sheets	681
archival records	146
transaction passports	341
of buildings and structures	658
CORRESPONDENCE:
on the issues of documentation support for records management and archival storage of documents	121
on legal issues and clarification of legislative norms	109
on attestation, qualification examinations
on changes in expenses for maintenance of the management staff and administrative and economic needs	227
on the formation and use of material incentive funds	431
on the organisation and methodology of forecasting and planning	169
on the organisation of work of educational establishments (organisations) involved in advanced training of employees	505
on the organisation of storage of material and property values (movable property)	647
on opening, closing, status, payment of current, settlement, budgetary accounts, cash and settlement transactions	230
on accounting and management of republican and communal property	402
on the registration of conscription and deferment from conscription of persons liable for military duty, on military registration issues by military administration authorities	486
on the issuance of permits for the right to keep and bear arms	727
on economic standards	215
on budget investment projects	210
on move-in, eviction and extension of the period of use of residential premises	763
on joining international organisations (associations)	533
on the allocation and assignment of vehicles to organisations and officials	671
on state registration of rights to immovable property and transactions therewith	364
on detecting the causes of fires	710
on the organisation's activities	564
on lending for investment programmes	249
on awarding employees, conferring honourable titles, awarding prizes	524
on dividend accrual	251
on required reserve ratios	253
on the translation of foreign literature	567
on the carriage of goods	675
on confirmation of property succession of legal entities	367
on hiring, verification, assignment, redeployment, personnel records	462
on the purchase of firefighting equipment and supplies	718
on the purchase of vouchers to children's health camps	752
on the provision of premises to the organisation (move-in, eviction, extension of the period of use)	661
on preventive measures in case of natural disasters, emergencies	711
on preventive and sanitary-hygienic measures and health check-ups of employees	453
on performing works on telephonisation, radiopharmacy, signalling and operation of internal communications of the organisation	695
of state and civil service	476
on the placement of shares, deposits	250
on the development of messages of the President of the Republic of Kazakhstan	163
on the consumption of petrol, fuel and lubricants and spare parts	157
on registration certificates proving the conformity of an electronic digital signature	587
on adherence to financial discipline	225
on internal communication status	692
on the compilation, submission and verification of statistical reports	360
on the feasibility of exports and imports	558
on issues of budgetary lending, status and utilisation of credit resources	247
on foreign trade issues	556
on issues related to documentation support for records management and archiving of documents	121
on issues related to confirmation of employees' length of service	477
on the development of information systems	582
on the issues of location and equipment of restricted premises	130
on clarification of the procedure for financial support of budget investments	254
on employment issues	460
on the issues of establishing ownership rights, possession and use of property of legal entities and individuals	43
on procurement of goods, works and services	629
on immovable and movable state property transferred for possession and/or use to a foreign state based on an international treaty	396
on legal issues and clarification of legislative norms	109
on consultations, signing conventions and agreements on consular issues, appointment of Consuls General (Consuls), dealing with diplomatic missions accredited in the Republic of Kazakhstan	542
on accounting, storage and handling of documents containing information constituting state secrets and secrecy regime issues	131
with banks on unpaid invoices and on banks' refusals to pay invoices	232
on passportisation of buildings and structures	658
with public authorities and courts on issues of legal support	103
with publishers and printers on the production of printed materials and circulation of the publication	579
with foreign organisations on tariffs	189
with subordinate organisations, territorial bodies and other organisations in the main areas of activity	23
with the President of the Republic of Kazakhstan, the Chairmen of the Chambers of the Parliament of the Republic of Kazakhstan and their deputies, the State Secretary of the Republic of Kazakhstan, the Head of the Executive Office of the President of the Republic of Kazakhstan	20
with the Prime Minister of the Republic of Kazakhstan, Deputy Prime Ministers of the Republic of Kazakhstan, Deputy Heads of the Administration of the President of the Republic of Kazakhstan, Head of the Government Office and his deputies	21
with the mass media to cover the organisation's core activities	563
with insurance organisations for compulsory health insurance	748
LISTS:
of affiliated persons	78
of security holders	77
of issued registration certificates attesting to the conformity of the electronic digital signature	145
of government agencies, territorial bodies and organisations	53
of inventory of the enterprise to be privatised as a property complex	380
of qualified potential suppliers of goods, works and services	625
of honours	526
of inhabited areas	46
of immovable property, natural resources, soil score maps and documents certifying the degree of value of immovable property	362
of facilities not subject to privatisation as part of the enterprise as a property complex	381
of hazardous substances, production and consumption waste, certain types of products	707
of sectoral documents with indication of retention periods	112
on the staffing and operation of the organisation's reference and information services	568
on purchase and sale of immovable property, transfer into republican, communal ownership	392
on the purchase and sale, transfer, acquisition of immovable property into the ownership of the organisation	393
on forced alienation of property for state needs	376
of passwords of personal computers containing confidential information	139
on the strike movement	413
on the main activities of the organisation	28
professions whose employees are subject to compulsory health examinations	543
on categorising data into access categories, conditions for storage and use of information constituting a trade secret	127
on information backup	146
on professions with harmful and (or) hazardous labour conditions, heavy work	452
on restricted premises	129
LETTERS
information on economic, scientific, technical, cultural and other types of co-operation	554
of the President of the Republic of Kazakhstan, Chairmen of the Chambers of the Parliament of the Republic of Kazakhstan and their deputies, State Secretary of the Republic of Kazakhstan, Head of the Presidential Executive Office	6
on issues of confirmation of citizenship, identity, judicial and investigative cases, interaction with Kazakh diasporas and issuance of certificates, proofs of consular registration	545
PLANS:
of budget investment projects	207
annual ones	172
annual purchases of goods, works and services, amendments	596
on the activities and development of organisations	164
of revenues and financing of expenses received from the sale of paid services	24
of measures to eliminate the consequences of emergency situations	175
of measures to implement the messages of the President of the Republic of Kazakhstan	158
operative plans	178
organisation's plans	200
of notification of civilians in the reserve when mobilisation is announced	705
of advanced training of employees	507
on the protection of restricted information	116
on the preparation, conduct and results of summits, forums, congresses, conferences, intergovernmental visits of officials and delegations, elections to bodies of international organisations	530
long-term financial plans	200
plans for receipts and expenditures of money from the sale of goods by public institutions	196
preliminary annual procurement plans for goods, works and services	597
plans for privatisation of republican and municipal property	379
development plans of the Republic of Kazakhstan for 10 years	153
organisation's location plans	660
plans for socio-economic development of the Republic of Kazakhstan	161
plans of the organisation's structural divisions	177
training plans	503
of financing on obligations and payments of public institutions	195
of financing of commitments, income and financing of instalments	191
of economic, scientific, technical, cultural and other types of co-operation	554
evacuation plan for people and material assets in case of emergencies	712
the organisation's economic and social development plan	172
PROVISIONS:
on international organisations (associations) of which the organisation is a member	528
on personal data of employees	466
organisation's regulations	49
on accreditation of a legal entity providing certification of organisations	70
on collegial, consultative and advisory (expert, scientific, methodological and other) bodies of the organisation	50
INSTRUCTIONS:
of the President of the Republic of Kazakhstan, Chairmen of the Chambers of the Parliament of the Republic of Kazakhstan and their deputies, State Secretary of the Republic of Kazakhstan, Head of the Executive Office of the President of the Republic of Kazakhstan and documents on their execution	6
of the Prime Minister of the Republic of Kazakhstan, Deputy Prime Ministers of the Republic of Kazakhstan, Deputy Heads of the Administration of the President of the Republic of Kazakhstan, Head of the Government Office and his deputies	7
of heads of public authorities and documents on their execution	8
of the organisation's management to structural subdivisions	9
MESSAGES:
of the President of the Republic of Kazakhstan	154
RESOLUTIONS:
of commissions:
attestation, qualification, tariffication ones	492
on elimination of revealed breaches of the laws of the Republic of Kazakhstan on procurement of goods, works and services and taking measures of responsibility to the officials who committed the breaches	601
of the Parliament of the Republic of Kazakhstan	1
proving the right to issue certificates to participants in armed conflicts, accidents and other emergencies	544
of the Senate and the Majilis of the Parliament of the Republic of Kazakhstan	1
REGULATIONS:
on provision of public services	67
on preparation of documents and assignment of pensions to employees	743
labour regulations	49
OFFERS/PROPOSALS:
investment proposals	238
concession offers	239
on the need to attract foreign workers and the volume of quotas for foreign nationals to engage in labour activities in the Republic of Kazakhstan	459
on the development of budget investment projects	241
price offers	614
PRESCRIPTIVE ORDERS:
on elimination of revealed infringements of the laws of the Republic of Kazakhstan on procurement of goods, works and services and taking measures of responsibility to the officials who committed the infringements	601
on safety, documents on their fulfilment	433
ANNEXES:
to statements of personal accounts	20
ORDERS:
of the head of civil defence of the facility	704
on immovable and movable state property transferred for possession and/or use to a foreign state under an international treaty	396
FORECASTS:
of the activities and development of organisations	164
of economic, scientific, technical, cultural and other types of co-operation	554
of socio-economic development	153
PROGRAMMES:
budgetary ones	193
of the activities and development of organisations	164
of comprehensive social protection programmes	730
of measures to eliminate the consequences of emergency situations	175
of economic, scientific, technical, cultural and other types of co-operation	554
of preparation, holding of summits, forums, congresses, conferences, interstate visits of officials and delegations, elections to bodies of international organisations	530
of privatisation of republican and municipal property	379
exemplary educational (long-term and targeted) programmes)	502
of natural monopolies	189
educational ones	503
targeted informatisation programmes	583
PROJECTS/DRAFTS:
of annual plans	173
of governmental, branch (sectoral), regional programmes, strategies, concepts of socio-economic and scientific-technical development	156
draft contracts	239
draft plans (budgets) of the organisation	201
draft action plans	159
draft plans for socio-economic development of the Republic of Kazakhstan	162
draft messages of the President of the Republic of Kazakhstan	155
draft perspective plans, programmes, concepts of the organisation's development	166
draft agreements on the preparation, holding of summits, forums, congresses, conferences, interstate visits of officials and delegations, elections to bodies of international organisations	530
PASSES:
passes for export (import) of goods and materials (raw materials)	648
one-time passes	653
MINUTES:
of staff (operational) sessions with the head of the organisation	15
of safety certifications	444
of commissions:
attestation, qualification, tariffication ones	492
of housing boards	756
minutes of the competition commission for qualification selection of potential suppliers of goods, works and services	611
committees, councils, collegial, executive and advisory bodies of the organization	15
competitive	475
to establish the length of service of employees	479
calculating	492
presentation of state and departmental awards	525
meetings of the tariff and calculation committees	185
meetings of public councils, permanent committees, colleges, other consultative and advisory bodies of central state bodies and local executive bodies	15
of meetings of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, the Head of the Government Office of the Republic of Kazakhstan	15
meetings of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, Head of the Office of the Prime Minister of the Republic of Kazakhstan	15
meetings of the Republican Budget Committee, budget committees of the region, cities of republican significance, capital, district (city of regional significance)	15
meetings of sessions of maslikhat and its bodies, permanent and temporary commissions of maslikhat	15
meetings convened by the President of the Republic of Kazakhstan, the leadership of the Presidential Administration of the Republic of Kazakhstan, meetings of consultative and advisory bodies under the President of the Republic of Kazakhstan, the Constitutional Council of the Republic of Kazakhstan, the Security Council of the Republic of Kazakhstan, the Supreme Judicial Council of the Republic of Kazakhstan, the Management Council of the National Fund of the Republic of Kazakhstan, the Assembly of the People of Kazakhstan	16
meetings of the Central Election Committee of the Republic of Kazakhstan, territorial, district and precinct election committee	15
on the results of procurement of goods, works and services by the tender method	507
general meetings of shareholders, board of directors of joint stock companies, founders (participants) of business partnerships	15
general meetings (conferences) of employees of the organization	15
on issues of confirmation of citizenship, personality, judicial and investigative cases, interaction with Kazakh diasporas and issuance of certificates, consular certificates	545
meetings (gatherings) of citizens	15
for immovable and movable state property transferred to the possession and/or use of a foreign state on the basis of an international treaty	396
preliminary discussion of the draft tender (tender, auction) documentation	606
public hearings	15
working groups, temporary committee of the organization	15
summits, forums, congresses, conferences, interstate visits of officials and delegations, elections to bodies of international organizations	530
meetings of employees of structural subdivisions of the organization	15
tenders (auctions, tenders) for the purchase and sale of land plots, facilities, structures, other objects of republican and communal property	401
registration (re-registration), state registration of introduction of amendments and additions to the constituent documents of legal entities (decision on the creation of an organization, application (notification) on state (accounting) registration, constituent and title documents, receipt or other document confirming payment to the budget of the fee for state (accounting) registration of legal entities, their branches (representative offices)	39
contracts, agreements, convention, agreements-intentions	330
disciplinary commissions (councils) and documents to them (decisions, explanations, recommendations and other documents)	480
APPLICATIONS
on issues of confirmation of citizenship, personality, judicial and investigative cases, interaction with Kazakh diasporas and issuance of certificates, consular registration certificates	545
WORKS
course and control of students of educational institutions (organizations) carrying out advanced training of employees	504
PERMITS:
treasury, ministries, agencies of the Republic of Kazakhstan	214
for the installation and use of communication means	963
SCHEDULES
account	213
Standard, amendments to them	55
MANAGER
about budget programs	214
documents of international organizations of which the organization is a member	529
ORDERS
President of the RK, Prime Minister of the RK	5
head of the organization	12
transfer of a block of shares and other securities	87
ARRANGEMENTS
full-time (full-time employees)	56
CALCULATIONS:
Business plans	171
REGISTER:
issued registration certificates confirming the compliance of the electronic digital signature	145
issued certificates of conformity	75
civil servants	425
shareholders of companies, extracts from the register	76
Positions of political civil servants, categories and register of positions of administrative civil servants	424
domestic producers	625
expenditure schedules	213
calculation of the land tax	297
SUMMARY	468
CLAIMS	667
RECOMMENDATIONS:
meetings of public councils, permanent committees, colleges, other consultative and advisory bodies of central state bodies and local executive bodies	15
of meetings of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, the Head of the Government Office of the Republic of Kazakhstan	15
meetings of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, Head of the Office of the Prime Minister of the Republic of Kazakhstan	15
meetings of the Republican Budget Committees, budget committees of the region, cities of republican significance, capital, district (city of regional significance)	15
meetings of sessions of maslikhat and its bodies, permanent and temporary committees of maslikhat	15
meetings convened by the President of the Republic of Kazakhstan, the leadership of the Presidential Administration of the Republic of Kazakhstan, meetings of consultative and advisory bodies under the President of the Republic of Kazakhstan, the Constitutional Council of the Republic of Kazakhstan, the Security Council of the Republic of Kazakhstan, the Supreme Judicial Council of the Republic of Kazakhstan, the Management Council of the National Fund of the Republic of Kazakhstan, the Assembly of the People of Kazakhstan	15
meetings of the Central Election Committee of the Republic of Kazakhstan, territorial, district and departmental election committees	15
on the professional suitability of employees	407
representatives of the organization for conducting meetings (negotiations)	536
instructions, memories	18
SOLUTIONS:
commissions: certification, qualification, charging	492
meetings of public councils, permanent committees, colleges, other consultative and advisory bodies of central state bodies and local executive bodies	15
Positions of political civil servants, categories and register of positions of administrative civil servants	424
meetings of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, Head of the Office of the Prime Minister of the Republic of Kazakhstan	15
of meetings of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, the Head of the Government Office of the Republic of Kazakhstan	15
meetings of the Republican Budget Committee, budget committee of the region, cities of republican significance, capital, district (city of regional significance)	15
meetings of sessions of maslikhat and its bodies, permanent and temporary commissions of maslikhat	15
meetings convened by the President of the Republic of Kazakhstan, the leadership of the Presidential Administration of the Republic of Kazakhstan, meetings of consultative and advisory bodies under the President of the Republic of Kazakhstan, the Constitutional Council of the Republic of Kazakhstan, the Security Council of the Republic of Kazakhstan, the Supreme Judicial Council of the Republic of Kazakhstan, the Management Council of the National Fund of the Republic of Kazakhstan, the Assembly of the People of Kazakhstan	16
meetings of the Central Election Committee of the Republic of Kazakhstan, territorial, district and precinct election committees	15
on introduction of amendments to the composition of the tender (tender) committee, changing the secretary of the commission	617
on the issue (additional issue) of securities, prospectuses (prospectuses) of securities, changes and/or additions to decisions on the issue (additional issue) of securities, reports on the results of the issue (additional issue) of securities	92
about creating an organization	39
on issues of confirmation of citizenship, personality, judicial and investigative cases, interaction with Kazakh diasporas and issuance of certificates, consular registration certificates	545
according to the results of summits, forums, congresses, conferences, interstate visits of officials and delegations, elections to bodies of international organizations	530
for immovable and movable state property transferred to the possession and/or use of a foreign state on the basis of an international treaty	396
MANUSCRIPTS:
famous socio-political figures, figures of literature, art, culture, science, technology	580
productions, as well as publicly recognized and awarded	608
DATA:
final certification, qualification exams	498
about accidents and accidents	446
on accounting for the use of scientific and technical information	574
about the concluded state contracts	224
on qualification of participants in tenders for procurement of goods, works and services	599
on the composition of employees filling public positions by gender, age, education, work experience	464
in all areas and types of activity (for this organization)	353
according to government funding statistics	351
CERTIFICATES	44
on the right of ownership, possession, use of property, registration (re-registration) of corporate names, trademarks (service marks, emblem, logo)	42
on state registration of rights to real estate	363
SUMMARIES:
final certification, qualification exams	498
on accounting for the use of scientific and technical information	574
SUMMARY
on the results of price validity varifications	182
CERTIFICATES:
electronic digital signature keys	143
compliances	72
COST ESTIMATES:
budget investment projects	207
organizations, budgetary institutions for income-generating activities, information on estimated assignments	217
AGREEMENTS:
on the provision of legal assistance	104
contracts, contracts, conventions, agreements-intentions	330
on acceptance of performed works under contracts, agreements	343
concluded between the parties to the social partnership	410
between manufacturers and suppliers	184
on information service, exchange	573
on information exchange	591
on economic, scientific, cultural and other ties	548
on acceptance and lease of real estate (sublease)	396
MESSAGES:
containing information to be disclosed on the securities market	93
SPECIFICATIONS:
for shipment and shipment of products, materials (raw materials), equipment	633
technical	599, 600
LISTS:
archive funds	146
persons liable for call-up	484
duty officers for organizations	720
engineering and technical workers with higher and secondary special education	502
candidates for nomination	484
persons who defended dissertations and received academic degrees	484
individuals entitled to dividends, lists of individuals entitled to participate in the general meeting of shareholders	79
individuals who graduated from educational institutions (organizations) that carry out advanced training of employees	517
individuals entitled to additional payments (targeted social assistance)	745
individuals who have passed the certification	484
personnel of diplomatic missions	543
young professionals with higher and secondary specialized education	484
obedient	468
works in which the use of labor of women and employees under the age of eighteen shall be prohibited	437
employees	484
employees working in production with hazardous and (or) dangerous working conditions, hard work	439
workers retiring on preferential pensions	7 744
distribution by training profile of students of educational institutions (organizations) carrying out advanced training of employees	516
reserves of employees	463
of participants of the Great Patriotic War and persons equated to them	484
individuals (employees) and payment orders (payable accounts) for the transfer of mandatory pension contributions, mandatory pension contributions	733
individuals (employees) and payment orders (payable accounts) for the transfer of mandatory social contributions	734
individuals (employees) and payment orders (payable accounts) for the transfer of contributions under compulsory health insurance	735
individuals, charity organizations	754
members of certification, qualification, tariff committee	496
evacuated employees and their families	727
REFERENCES:
archival, copies of archival documents, extracts from archival documents issued at the request of individuals and legal entities	151
biographic	530
on justification	3
On introduction of amendments to the consolidated revenue plans	198
on joining international organizations (associations)	533
on the professional suitability of employees	407
on accounting for the use of scientific and technical information	574
to hold consultations, sign conventions and agreements on consular issues, appoint General Consuls (Consuls), to work with diplomatic missions accredited in the Republic of Kazakhstan	542
President of the Republic of Kazakhstan, Chairmen of the Chambers of the Parliament of the Republic of Kazakhstan and their deputies, Secretary of State of the Republic of Kazakhstan, Head of the Presidential Administration of the Republic of Kazakhstan	6
Introduction of amendments to consolidated revenue plans, consolidated payment financing plan, consolidated commitment financing plan	198
on the results of inspections of the implementation of agreements on labor protection issues	435
REFERENCES:
a unified tariff qualification of work and professions of employees	423
HOURLY RATES for teachers and consultants	511
STANDARDS:
Standardization and technical regulation	17
audit	36
ARTICLES:
evacuated employees and their families	727
covering the activities of the organization	576
TRANSCRIPTS:
meetings of public councils, permanent committees, colleges, other consultative and advisory bodies of central state bodies and local executive bodies	15
of meetings of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, the Head of the Government Office of the Republic of Kazakhstan	15
meetings of the Government of the Republic of Kazakhstan, consultative and advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, Head of the Office of the Prime Minister of the Republic of Kazakhstan	15
meetings of the Republican budget committees, budget committees of the region, cities of republican significance, capital, district (city of regional significance)	15
meetings of sessions of maslikhat and its bodies, permanent and temporary commissions of maslikhat	12
meetings convened by the President of the Republic of Kazakhstan, the leadership of the Presidential Administration of the Republic of Kazakhstan, meetings of consultative and advisory bodies under the President of the Republic of Kazakhstan, the Constitutional Council of the Republic of Kazakhstan, the Security Council of the Republic of Kazakhstan, the Supreme Judicial Council of the Republic of Kazakhstan, the Management Council of the National Fund of the Republic of Kazakhstan, the Assembly of the People of Kazakhstan	16
meetings of the Central Election Committee of the Republic of Kazakhstan, territorial, district and precinct election commissions	16
STRATEGY
development of Kazakhstan until 2050, national security of the Republic of Kazakhstan	153, 154
STRUCTURES:
local public administration	52
DIAGRAMS:
deployment of guard posts	725
internal communication lines of the organization 696 organization of cryptographic protection of confidential information	138
territorial-spatial development of the country	153
evacuation of people and material assets in case of emergencies	712
internal communication lines of the organization	696
TIMESHEETS:
TABLES:
in all areas and types of activity (for this organization)	353
according to statistics of state funding	351
accounting registers	271
SECRETS:
to protect restricted information	116
COUPONS
warranty for products, devices, equipment	637
TECHNICAL AND ECONOMIC STUDIES:
business plans	171
TECHNICAL AND ECONOMIC INDICATORS:
annual plans of organizations	172
TEXTS:
TV shows covering the activities of the organization	576
TECHNICAL TASKS:
REQUIREMENTS:
qualification	493
on the right to demand the redemption of securities	84
on compliance with information security requirements of information systems	595
on the facts of providing a potential supplier with inaccurate information on qualification requirements	602
NOTICES:
treasury	213
on the organization - the winner of the competition	619
on the absence of members of the tender (tender) commission, secretary of the commission	617
on state (accounting) registration	39
on the facts of providing a potential supplier with inaccurate information on qualification requirements	602
potential suppliers on the withdrawal of the application for participation in the tender (tender) for the procurement of goods, works and services	615
employer on the dismissal of employees with the indication of the reasons	465
subjects of natural monopolies	188
on establishing the fact of violation by a potential supplier of the requirements of the legislation of the Republic of Kazakhstan on the purchase of goods, works and services	603
on the winning organization of the competition	619
INSTRUCTIONS:
representatives of the organization for conducting meetings (negotiations)	536
specialists participating in the work of international organizations (associations)	532
Terms
special supplies of products and materials (raw materials)	630
according to the classification of information to the categories of access, the conditions for storing and using information constituting a trade secret	127
for the transportation of goods	677
CHARTERS
international organizations (associations) of which the organization shall be a member	528
PHOTOPHONIC DOCUMENTS:
covering the activities of the organization	576
CHARACTERISTICS:
technical characteristics of vehicles	680
APPLICATIONS:
on the issuance of duplicates of documents for state awards instead of those lost	522
on the formation of a reserve of employees	463
ELECTRONIC DATABASES:
individuals liable for call-up	484
issuance of archival certificates, copies of archival documents, extracts from archival documents	150
issuance of certificates of salary, seniority, place of work	491
issuance (movement accounting) of work books and inserts to them	491
duty officers for organizations	720
engineering and technical workers with higher and secondary special education	502
candidates for nomination	484
individuals who defended dissertations and received academic degrees	484
individuals subject to military registration	491
individuals who have passed the certification	484
young professionals with higher and secondary specialized education	484
awarded with state and other awards, awarded with state and other titles, prizes	484
on-the-job trainees	484
on technical condition and decommissioning of vehicles
on the organization of work on civil defense and emergency situations	703
holidays	491
attending classes by students of educational institutions (organizations) carrying out advanced training of employees	509
reception, transfer (transfer), dismissal of employees	491
employees	484
employees retiring on preferential pensions	744
civil defense formations	752
evacuated workers and their families	757
registration:
temporary transfer of applications of potential suppliers of goods, works and services to the competition committee, expert commission (expert)	610
issuing visas	541
documents on the transfer of residential premises to the ownership of citizens and accounting for privatized residential space	761
housing stock	755
applications for privatization of housing, contracts for privatization of housing, issuance of contracts for privatization of housing	762
applications for participation in the competition	610
competitive quotations	610
certificates of incapacity for work	741
persons who received tender documentation	610
receipt of quotations	610
arrival and departure of employees and members of their families sent to foreign representative offices and institutions of the Republic of Kazakhstan, international organizations	491
certificates, passes, identification cards	651
of participants of the Great Patriotic War and persons equated to them	484
certificates, passes, identification cards	651
dispatching offices	698
registration of disability certificates	742
housing registration	755
accounting:
contributions for compulsory social health insurance	738
issued health insurance policies, certificates to rehabilitated citizens	746
issued certificates from the place of work on the position occupied and the number of wages	758
issuance of state and departmental awards	520
issuance of diplomatic and service passports	546
traffic accidents	679
duplicates of documents for lost state and departmental awards	523
claims of damage to communications facilities	700
applications for repair and preventive inspection of vehicles	684
property of civil defense units	717
safety instructions	445
materials (raw materials), products and equipment sent to consumers	635
problems during operation of technical equipment of premises, facilities, structures	668
mandatory pension contributions, mandatory professional pension contributions to funded pension funds, a single funded pension fund	736
mandatory social contributions	737
reception (handover) under the protection of control rooms, special storages, safes (metal cabinets) and keys from them accounting for the sealing of premises, acceptance and handover of duty	723
reception of individuals, representatives of legal entities, registration and control of the execution of applications of individuals and legal entities	32
visits of the organization by representatives of international organizations	547
performance of safety certification	445
safety preventive works	445
trip ticket	689
employees of organizations in need of living space	457
orders for the release of goods and products from warehouses	644
write-off of containers	645
means of communication	701
civil defense formations	716
registration of the issuance of membership tickets and registration cards	794
taking into account the attendance of students of educational institutions (organizations) engaged in advanced training of employees	509
taking into account the conduct of excursions to exhibitions	578

CONTENT

1. Management system organization
1.1. Rule-making and administrative activities	1
1.2. Control	5
1.3. Audit and financial control	6
1.4. Organizational basis of management	6
1.5. Legal support of the organization's activities and proceedings in civil, criminal and administrative cases	13
1.6. Documentation support and organization of documents storage	14
2. Forecasting and planning
2.1. Forecasting	20
2.2. Current planning	23
2.3. Pricing	24
3. Financing, lending	24
4. Accounting
4.1. Accounting and reporting	31
4.2. Reporting, statistical accounting and statistical reporting	41
5. Property relations	43
6. Labor relations
6.1. Organization of work and work activities	47
6.2. Labor rationing, charging, remuneration	48
6.3. Occupational health and safety	49
7. Staffing
7.1. Employment	51
7.2. Employment, relocation and dismissal of employees	51
7.3. Establishing the qualifications of employees	55
7.4. Professional training and advanced training of employees	55
7.5. Rewarding	57
8. Economic, scientific and cultural ties
8.1. Organization of economic, scientific and cultural ties	58
8.2. Implementation of economic, scientific and cultural ties	60
9. Information service
9.1. Collecting (receiving), disseminating information, marketing, advertising	61
9.2. Informatization	62
10. Procurement of goods, works and services, logistics of activities
10.1. Procurement of goods, works and services	63
10.2. Supply activities	67
10.3. Organization of storage of material and property values	68
11. Administrative and economic issues
11.1. Compliance with internal regulations	68
11.2. Operation of facilities, premises	69
11.3. Transport service, internal communication	70
11.4. Ensuring the security of the organization	72
12. Social and housing issues
12.1. Social issues	75
12.2. Housing and household issues	77
13. Activities of primary trade union and other public associations	79
Document type index	83

On approval of the list of standard documents produced during the work of governmental and non- governmental organizations, specifying the storing date

List of standard documents originating from governmental and non-governmental organisations, with specification of the retention period

INDEX of document types

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